Printing Problems

How to Fix Imported Fonts That Do Not Print Correctly in PowerPoint

Rana Garcia Oct 10, 2026 869 views

Question details

The user needs to ensure that custom imported fonts print correctly and do not get replaced by default fonts when exporting or printing a presentation.

How to Fix Imported Fonts That Do Not Print Correctly in PowerPoint

Product: Microsoft PowerPoint
Device & OS: Windows, macOS, iPad
Scenario: Printing a document or exporting a presentation to PDF that contains custom or imported fonts.
Observed behavior: Imported fonts display correctly on the screen but are substituted with standard fonts or fail to render when the document is printed or exported to a PDF file.

Before you start

Verify that the custom font is completely installed on your computer's operating system and restart your application before troubleshooting.

Solution 1Recommended

Embed Custom Fonts in the File

Embedding the fonts ensures they travel directly with the document file, preventing them from being replaced during printing or PDF export.

By default, applications rely on the fonts installed on the local machine or printer. Embedding the font forces the application to save the font data inside the document itself.

Open Presentation Options

Open your presentation, navigate to the 'File' tab in the top-left corner, and select 'Options' at the bottom of the menu.

Navigate to Save Settings

In the Options dialog box, click on 'Save' in the left-hand navigation pane.

Enable Font Embedding

Scroll down to the 'Preserve fidelity when sharing this presentation' section and check the box that says 'Embed fonts in the file'.

Apply and Save

Select either 'Embed only the characters used in the presentation' or 'Embed all characters', click 'OK', and save your document.

Device Limitations: Font embedding may not be available on mobile platforms like the iPad. It is highly recommended to perform this step on a Windows or macOS computer.

Solution 2

Export the Document to PDF Before Printing

If direct printing continues to fail, converting the file to a PDF first can help lock the fonts in place for the printer.

Print Documents Flawlessly

Use WPS Office to Print and Export Documents with Custom Fonts

WPS Office provides robust support for custom fonts and includes built-in tools to easily embed fonts or export documents to PDF without losing your original formatting.

1. Open Your Document: Launch WPS Presentation and open the document containing your custom imported fonts.
2. Export to PDF: Click the 'Menu' button in the top left corner, hover over 'Export to PDF', and configure your export settings.
3. Print Safely: Open the exported PDF file and send it to your printer to maintain exact font rendering.

Fully compatible with Microsoft Office formats including .pptx, .docx, and .xlsx.Built-in PDF conversion tool that accurately preserves font fidelity and layouts.Free, lightweight, and features a highly familiar user interface.

microsoft office alternative - wps office

Frequently Asked Questions

Why do my fonts look correct on the screen but print differently?

On-screen displays use the fonts installed locally on your computer. When you print, if the specific font isn't embedded in the file or supported directly by the printer's memory, the application substitutes it with a default standard font.

Can I embed custom fonts on my iPad?

Generally, advanced font embedding features are restricted or unavailable on mobile versions of Office applications, including iPadOS. You should transfer the file to a Windows or macOS computer to successfully embed fonts.

What font formats are supported for embedding?

TrueType (.ttf) and OpenType (.otf) fonts are typically supported for embedding. However, the font creator must allow embedding (no DRM restrictions) for the process to work properly without errors.

Document & File Issues