Permission & Access Issues

How to Fix Microsoft Forms Permission Error in SharePoint

Maira Mehtab Sep 22, 2026 869 views

Question details

Users encounter a permission error when attempting to access the edit link for a Microsoft Form stored in a SharePoint group. Despite the error, the form continues to collect responses, but connected Power Automate flows stop working.

Product: Microsoft Forms / SharePoint
Device & OS: not provided
Scenario: Accessing and editing a Microsoft Form hosted in a Microsoft 365 group or SharePoint site, and running associated Power Automate flows.
Observed behavior: The form owner receives an access or permission error upon opening the form's edit link, and any connected Power Automate flow fails to trigger, even though respondents can still submit the form successfully.

Before you start

Ensure you have the contact information for your organization's Microsoft 365 tenant administrator, as resolving SharePoint group permission issues typically requires administrative access.

Solution 1Recommended

Verify Group Ownership, Memberships, and Licenses

Check your account permissions, group memberships, and Microsoft Forms licensing to ensure you have the necessary rights to access the SharePoint group form.

Often, permission errors on Microsoft Forms stored in SharePoint occur due to temporary syncing issues, lapsed licenses, or changes in group membership. Testing alternative forms and verifying backend settings will help isolate the cause.

Test other forms for scope

Create a new test form in the same SharePoint group and another form in your personal OneDrive. Check if you can access their edit links to determine if the issue is isolated to a single form.

Check with group co-owners

Ask other co-owners of the Microsoft 365 group to log in and click the edit link for the problematic form to see if they experience the same permission error.

Verify Microsoft Forms license

Contact your Microsoft 365 tenant administrator and ask them to navigate to the Microsoft 365 Admin Center to verify that your account has an active Microsoft Forms license.

Confirm group and site permissions

Have the tenant administrator check the active Teams/Groups settings to ensure your account is explicitly listed as both an Owner and a Member of the connected Microsoft 365 group and its underlying SharePoint site.

Sync Delay: If your administrator recently updated your membership or licenses, it may take up to 24 hours for the changes to fully propagate through the SharePoint and Microsoft Forms systems.

Solution 2

Contact Microsoft 365 Support for Form Recovery

If permissions and licenses are correct but the form remains inaccessible, escalate the issue to Microsoft Support to resolve the backend database glitch.

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Frequently Asked Questions

Why can respondents still submit answers if the form has a permission error?

Response collection links operate independently from the form's edit access. If the form is configured to accept responses, that external functionality will often remain active even if the owner's permissions to access the SharePoint backend or the edit link are disrupted.

Why did my Power Automate flow stop working with this Microsoft Form?

Power Automate relies on the active connection and permissions of the account that created the flow. If that account loses permission to read the form in SharePoint, the flow will fail to trigger when new responses are submitted.

Can a tenant admin force access to a SharePoint form?

Yes, a tenant administrator can add themselves or another user as a site collection administrator or group owner in the Microsoft 365 Admin Center. This action typically grants full access to the group's assets, including stored Microsoft Forms.

Does moving a form to a SharePoint group change its ownership?

Yes. When you move a personal form to a Microsoft 365 group, the group takes over ownership of the form. Access is then governed strictly by the group's membership and permission settings rather than your individual OneDrive account.

Document & File Issues