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How to Fix Text That Appears in All Capitals in Word
Question details
The user needs to know how to resolve an issue where typed text unexpectedly appears entirely in uppercase letters.
- Product
- Microsoft Word
- Device & OS
- not provided
- Scenario
- Editing or formatting a document where specific text or paragraphs are stuck in an uppercase format.
- Observed behavior
- Text continues to appear in all capitals even when the Caps Lock key is not engaged, likely due to a hidden font effect.
Verify that your keyboard's Caps Lock key is physically turned off before troubleshooting software font settings.
Disable All Caps or Small Caps in the Font Dialog
Quickly remove the capitalization effect applied to specific text by adjusting the font settings.
Highlight the specific text or paragraph in your document that is appearing in all capitals.
Press 'Ctrl+D' on your keyboard, or right-click the highlighted text and select 'Font' from the context menu to open the Font dialog box.
Look under the 'Effects' section of the Font tab. Uncheck the boxes next to 'Small caps' and 'All caps'.
Click 'OK' at the bottom of the dialog box to apply the changes and return your text to normal sentence case.
Update the Paragraph or Character Style
If new text continues to appear in all caps when you type, the active document style may have the capitalization effect enabled.
Format Documents Easily with WPS Writer
WPS Writer provides intuitive font and style management tools, making it easy to fix formatting issues like text stuck in all caps. It is highly compatible with Microsoft Word documents, allowing you to edit seamlessly.
- 1. Select Text: Open your document in WPS Writer and highlight the uppercase text.
- 2. Open Font Settings: Press 'Ctrl+D' on your keyboard, or go to the Home tab and click the small expansion arrow in the bottom right of the Font group.
- 3. Disable Effects: Uncheck the 'All caps' and 'Small caps' boxes in the Effects section, then click OK to restore normal capitalization.
Frequently Asked Questions
Why is my text typing in all caps when Caps Lock is off?
Your text likely has the 'All caps' or 'Small caps' font effect applied within the word processor. You can remove this by highlighting the text, pressing Ctrl+D to open the Font dialog, and unchecking these specific effects.
What is the keyboard shortcut to change case in a document?
You can use the 'Shift+F3' keyboard shortcut to quickly toggle selected text between lowercase, UPPERCASE, and Capitalize Each Word without opening any menus.
How do I turn off all caps for an entire document?
Press 'Ctrl+A' to select all the text in the entire document, then press 'Ctrl+D' to open the Font settings. Click the 'All caps' checkbox until it is completely clear, then click OK. Alternatively, modify your default Normal style settings to ensure it isn't applying the effect automatically.
