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How to Make a OneDrive for Education Video Public in Microsoft Sway
Question details
The user wants to embed a video stored in OneDrive for Education into a public Microsoft Sway without requiring viewers to sign in to a Microsoft account.
- Product
- Microsoft Sway and OneDrive for Education
- Device & OS
- not provided
- Scenario
- Embedding a OneDrive video into a publicly accessible Sway presentation.
- Observed behavior
- Viewers are prompted to sign in to Microsoft to view the embedded video, and link settings revert to requiring sign-in despite being set to 'Anyone'.
Verify that you have authoring access to both the Sway presentation and the original video file in your OneDrive for Education account.
Configure OneDrive Link Sharing to 'Anyone'
Ensure the video file itself has the correct external sharing permissions enabled in OneDrive before embedding it.
Sway relies on the permissions of the source file. If the video is restricted in OneDrive, it will prompt for a login inside Sway.
Open OneDrive for Education and locate the video file you want to embed.
Click the 'Share' button next to the file or select 'Manage access' from the context menu.
Adjust the sharing link setting to 'Anyone with the link' and copy the generated link.
Embed the new link in your Sway, then open the Sway in a private or incognito browser window to verify it plays without a sign-in prompt.
Request External Sharing Permissions from IT Admin
If the 'Anyone' link option is disabled or reverts automatically, tenant-wide restrictions are likely blocking anonymous access.
Share Presentations Seamlessly with WPS Office
Avoid complicated tenant sharing restrictions by using WPS Office. Create visually stunning presentations and share them easily via public links without forcing viewers to create or sign in to an account.
- 1. Open presentation: Launch WPS Presentation and open your slides.
- 2. Click Share: Click the 'Share' button in the top right corner of the application.
- 3. Create public link: Select 'Anyone with the link can view' to generate a public link instantly.
Frequently Asked Questions
Why does my embedded OneDrive video keep reverting to require sign-in?
This happens when your organization's Microsoft 365 tenant policies strictly prohibit external anonymous sharing. The system automatically reverts 'Anyone' links to comply with your IT administrator's security settings.
Can I upload a video directly to Microsoft Sway?
No, Microsoft Sway no longer supports direct video uploads. You must host the video on a platform like OneDrive, SharePoint, or YouTube and embed it into your Sway presentation.
How can I test if my Sway is truly public?
Copy your Sway sharing link and open it in an Incognito or Private browsing window. If the presentation and the embedded video load completely without prompting for a Microsoft login, it is successfully public.
