How to Make SharePoint Document Library Description Column Editable
Question details
The user needs to make the default Description column editable in a SharePoint document library.
- Product
- Microsoft SharePoint / Power Apps
- Device & OS
- not provided
- Scenario
- Editing document properties and metadata inside a modern SharePoint document library.
- Observed behavior
- The Description column is read-only in the Grid view and does not appear in the standard document properties form by default.
Ensure you have the necessary site permissions to customize SharePoint library forms and verify that you or your organization has an active Microsoft Power Apps license.
Customize the Document Properties Form using Power Apps
Use Power Apps to modify the default SharePoint form so you can add and edit the Description field.
In modern SharePoint document libraries, the system Description column is often restricted by default to prevent accidental metadata changes in Grid view. By replacing the standard document properties form with a custom Power Apps form, you can easily expose the Description field and make it editable for all users who have access to the library.
Navigate to your SharePoint document library. Click on 'Integrate' in the top menu bar, hover over 'Power Apps', and select 'Customize forms'.
Once the Power Apps Studio loads with your SharePoint form, click on the form to select it. In the properties pane on the right side, click 'Edit fields', then click 'Add field'. Search for 'Description', check the box next to it, and click 'Add'.
Click 'File' in the top left corner, select 'Save', and then click 'Publish to SharePoint'. This applies your custom form to the document library.
Return to your SharePoint document library and refresh the page. Select a document, open the details pane (or select 'Properties'), and you will now see the editable Description field in your custom form.
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While SharePoint handles cloud library configuration, you still need a fast and reliable suite to edit the documents themselves. WPS Office provides a free, lightweight, and highly compatible alternative to Microsoft Office for creating, editing, and saving your everyday files.
- 1. Download WPS Office: Visit the official WPS website and click the download button to get the free installation package.
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Frequently Asked Questions
Why is the Description column read-only in SharePoint Grid view?
This is the default configuration in modern SharePoint document libraries. Certain system metadata columns, such as 'Description', are restricted from bulk-editing in Grid view to protect system data integrity.
Can I edit the Description column without using Power Apps?
Yes, as a workaround, you can create a brand-new custom 'Multiple lines of text' column (e.g., 'Document Description') instead of using the system's default Description column. Custom columns are fully editable in Grid view and the standard properties pane.
Who has permission to customize SharePoint forms with Power Apps?
You need to have at least 'Design' or 'Full Control' permission levels on the specific SharePoint site or library, along with an active Power Apps license to create and publish these custom forms.
