How to Print a Microsoft Publisher Booklet in the Correct Page Order
Question details
The user is experiencing page ordering and alignment issues when attempting to print a Microsoft Publisher booklet on a printer that lacks automatic double-sided printing.
- Product
- Microsoft Publisher
- Device & OS
- not provided
- Scenario
- Printing a multi-page booklet manually on both sides of the paper.
- Observed behavior
- The booklet pages print in the wrong order, or the front and back pages misalign when alternating pages are printed manually.
Check your printer's physical paper tray and manual to confirm exactly how you should reload the paper for manual two-sided printing, as the feeding direction varies by printer model.
Configure Booklet Layout and Manual Duplex Settings in Publisher
Verify the proper page design setup and carefully execute manual double-sided printing to ensure pages appear in the correct sequence.
When automatic duplexing is not available, Publisher requires you to print the odd and even pages separately. It is critical that the booklet layout is correctly configured before sending the document to the printer.
Navigate to the 'Page Design' tab on the ribbon. Click on 'Size' and select 'Page Setup'. Ensure that the layout type is strictly set to 'Booklet'.
Click 'File' and select 'Print'. In the settings area, confirm that the correct printer is selected and check the print range.
If your printer does not support automatic double-sided printing, click the duplex dropdown menu under Settings and choose 'Manual Two Sided Print' or 'Print One Sided'.
First, print only the odd pages (the front side of the sheets). Once finished, carefully flip the printed stack according to your printer's manual feed instructions, reload the paper into the tray, and print the even pages (the back side of the sheets).
Export to PDF and Use PDF Booklet Printing
Convert your Publisher file into a PDF to utilize a standard PDF reader's built-in, simplified booklet printing mode.
Print Your Exported PDF Booklet Smoothly with WPS Office
Once you export your Publisher file to a PDF, you can use WPS Office's built-in PDF reader to seamlessly print your booklet. WPS Office offers intuitive booklet printing settings that automatically arrange the pages for flawless manual or automatic double-sided printing.
- 1. Open PDF in WPS Office: Right-click your exported PDF booklet, select 'Open with', and choose WPS Office.
- 2. Access Print Settings: Click on 'Menu' in the top-left corner and select 'Print', or simply press Ctrl+P on your keyboard.
- 3. Select Booklet Mode: In the Print dialog box, locate the 'Page Sizing & Handling' section and select 'Booklet'.
- 4. Configure and Print: Set the 'Booklet subset' to 'Both sides' if you have a duplex printer. For manual printing, choose 'Front side only', print, reload the paper, and then print the 'Back side only'.
Frequently Asked Questions
Why are my Publisher booklet pages out of order when I print?
This typically occurs when the 'Booklet' layout is not properly selected in the Page Setup menu, or when the pages are fed back into the printer in the incorrect direction during manual double-sided printing.
How do I know which way to load the paper for the second side?
Every printer feeds paper differently. It is highly recommended to print a small 4-page test booklet first. Draw an arrow pointing to the top and write 'Front' on the test page before it goes into the printer. This will help you understand how your specific printer flips the paper.
Can I save my Publisher booklet as a PDF to print it on another computer?
Yes, you can go to File > Export and choose 'Create PDF/XPS Document'. This allows you to easily transfer the file to a flash drive and open it on any device using standard PDF software with booklet printing features.
