How to Print an Address on the Back of a Newsletter in Word for Mac
Question details
The user needs to know how to position and print mailing addresses on the final page of a newsletter so it displays correctly when folded.
- Product
- Word for Mac
- Device & OS
- Mac
- Scenario
- Formatting a multi-page newsletter document for double-sided mailing purposes, requiring the recipient address to be positioned accurately on the back.
- Observed behavior
- The layout requires precise alignment based on folding methods and printer duplex capabilities, which can be challenging to set up correctly.
Verify that your printer supports double-sided (duplex) printing and determine exactly how you plan to fold the final newsletter, as this dictates the address placement.
Use a Section Break and Text Box for Address Placement
Create a dedicated final page using a section break and use a text box to precisely align the address or mail merge fields for the folded layout.
This approach gives you maximum flexibility to position the address independently of the main document text. It ensures the address lands exactly where it needs to be when the paper is folded for mailing.
Place your cursor at the end of your newsletter content. Go to the 'Layout' tab, click 'Breaks', and select 'Next Page' under Section Breaks to create a new page.
If your newsletter has an odd number of pages, you may need to insert an additional blank page so the address section falls on an even page (the physical back of the sheet).
Go to the 'Insert' tab, select 'Text Box', and draw a text box on the lower or upper half of the final page, depending on your folding method.
Type the address manually, or navigate to the 'Mailings' tab to insert Merge Fields into the text box for bulk mailing.
Go to 'File' > 'Print' to open Print Preview. Ensure 'Two-Sided' printing is enabled, print a single test copy, and fold it to verify the alignment.
Design and Print Newsletters Easily with WPS Writer
WPS Writer offers an intuitive interface for managing complex newsletter layouts, inserting text boxes, and handling mail merges for double-sided printing.
- 1. Set up your document layout: Open your newsletter in WPS Writer. Click 'Page Layout' > 'Breaks' > 'Next Page Section Break' to isolate the final page.
- 2. Add the address block: Navigate to the 'Insert' tab, click 'Text Box', and draw it precisely where the folded mailing address should appear.
- 3. Run mail merge: Go to the 'References' or 'Mailings' tab to link your data source and insert recipient address fields into the text box.
- 4. Print double-sided: Click 'Menu' > 'Print', ensure the duplex or two-sided option is checked, and print your formatted newsletter.
Frequently Asked Questions
Why is my address printing upside down on the back page?
This is usually caused by the duplex binding setting in your print dialog. Check if your printer is set to 'Flip on Long Edge' or 'Flip on Short Edge'. Change this setting based on your newsletter's orientation.
How do I remove the black border around my address text box?
Select the text box, navigate to the 'Shape Format' or 'Drawing Tools' tab on the ribbon, click on 'Shape Outline', and choose 'No Outline'.
Do I have to use mail merge for a small batch of newsletters?
No. While mail merge is great for large batches, if you only have a few recipients, it may be faster to manually type the addresses into the text box and print them one by one.
How can I ensure the address lands correctly without wasting paper?
Use the Print Preview feature extensively. Draw a light pencil mark on a blank sheet of paper, run it through the printer as a test page, fold it, and adjust your text box positioning accordingly before printing the final version.
