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How to Remove Unknown Guests as Editors in a Presentation
Question details
Users are noticing unrecognized or unknown guests appearing as active editors while collaborating on a presentation file.
- Product
- Presentation Software
- Device & OS
- not provided
- Scenario
- Collaborating or editing a shared presentation online.
- Observed behavior
- Unrecognized guests are shown as active editors in the document. Deleting the slides they are working on does not remove their access or end their active sessions.
Ensure you have owner or administrator rights to the presentation file, as you will need sufficient privileges to modify the document's sharing settings and revoke access.
Contact Your IT Administrator to Audit Sharing Permissions
The most secure and comprehensive way to resolve unauthorized access in a managed enterprise environment.
In many corporate environments, sharing permissions and active sessions are managed centrally. If you cannot remove an unknown guest manually, your IT department has the administrative tools required to audit document activity and terminate unauthorized connections.
Copy the file name and the exact URL of the affected presentation.
Reach out to your organization's IT department or help desk and provide them with the file details.
Ask the administrator to review the presentation's sharing permissions and audit the current active sessions.
The administrator can manually identify the unrecognized sessions and permanently remove unauthorized access from the administrative dashboard.
Manually Revoke Public Sharing Links
If you are the file owner, you can directly turn off open sharing links to remove anonymous guest editors.
Securely Manage Presentation Permissions with WPS Office
WPS Office provides robust permission controls for your presentations, allowing you to easily manage exactly who can view or edit your files and instantly revoke unauthorized access at any time.
- 1. Open your presentation: Launch WPS Presentation and open the file you wish to secure.
- 2. Access the Share menu: Click the 'Share' button located in the upper right corner of the workspace.
- 3. Adjust permission settings: Click on 'Permission Settings' to view a list of everyone who currently has access to your document.
- 4. Restrict access: Change the public link settings from 'Anyone with the link can edit' to 'Specific people' and invite collaborators via their email addresses.
Frequently Asked Questions
Why do unknown guests appear in my shared presentation?
This usually happens when a file is shared using an 'Anyone with the link can edit' permission. If that link is forwarded or posted publicly, anyone who clicks it can join the document as an anonymous guest.
Does deleting a slide remove an unauthorized editor?
No. Deleting the slide they are currently viewing does not revoke their sharing permissions or end their active session. You must modify the file's access settings to officially remove them.
How can I restrict my presentation to specific users only?
Open your file's sharing settings, disable any public link sharing options, and explicitly invite your collaborators using their email addresses. This ensures only authenticated users can access the document.
