SharePoint Document Issues

How to Retrieve SharePoint Video Transcripts with Power Automate

Guest Writer Sep 27, 2026 868 views

Question details

The user wants to automatically extract or retrieve video transcripts from SharePoint using Power Automate.

How to Retrieve SharePoint Video Transcripts with Power Automate

Product: SharePoint and Power Automate
Device & OS: not provided
Scenario: Setting up an automated workflow to extract text from video recordings stored in SharePoint document libraries.
Observed behavior: Video transcripts do not appear in standard file metadata, making it difficult to automate their extraction using default Power Automate connectors.

Before you start

Verify the exact location of your recordings within your SharePoint library and identify how the transcription was originally generated (e.g., via Microsoft Teams or Stream) before configuring your flow.

Solution 1Recommended

Seek Guidance from the Microsoft Power Automate Community

Because transcript extraction requires advanced API queries or specialized connectors not found in standard metadata, consulting experts in the official community is the most effective way to find a working solution.

SharePoint stores video transcripts differently than standard document metadata. They are often kept as separate VTT files or embedded data streams that standard Power Automate file properties cannot read out-of-the-box.

To resolve this, you will likely need specialized Microsoft Graph API queries. The fastest way to get the exact configuration for your specific environment is to ask the community experts.

Gather your environment details

Note down your SharePoint recording location, the transcription method used (like Teams auto-transcription), and the exact video file type.

Document your current flow

Take detailed screenshots of the Power Automate flow you have attempted so far, including any connectors and error messages.

Post in the official community

Navigate to the Microsoft Power Automate Community forums and post a new topic detailing your goal and the information you gathered.

Seek Guidance from the Microsoft Power Automate Community

Required Details: Including your recording location, transcription method, and current flow details helps specialists investigate and provide the correct HTTP or API action faster.

Free Microsoft Office alternative

Handle Your Everyday Documents with WPS Office

While Power Automate and SharePoint manage complex enterprise automations and video metadata, WPS Office provides a lightweight, user-friendly alternative for everyday document editing and collaboration without a steep learning curve.

1. Download and install: Get the free WPS Office suite from the official website and install it on your device.
2. Open downloaded transcripts: Launch WPS Writer to open exported transcript texts or meeting notes downloaded from SharePoint.
3. Edit and save: Format the transcript, highlight key points, and save it in perfectly compatible .docx formats.

Seamlessly edit downloaded SharePoint transcripts and notes in a familiar interfaceHigh compatibility with Microsoft Word, Excel, and PowerPoint file formatsLightweight design that runs smoothly on standard desktop and mobile devicesBuilt-in PDF editing tools for sharing finalized meeting transcripts easily

Frequently Asked Questions

Why are video transcripts missing from standard SharePoint metadata?

Video transcripts in SharePoint (often created by Microsoft Teams or Stream) are typically stored as separate companion files (like .vtt) or deep within the Microsoft Graph architecture, rather than as standard column properties on the video file itself.

Can I use Microsoft Graph API to retrieve transcripts?

Yes. Advanced users often utilize the 'HTTP with Microsoft Entra ID' connector in Power Automate to make Graph API calls targeting the DriveItem's related files or insights to successfully extract transcript data.

Where are Teams meeting recordings stored by default?

If a meeting was scheduled in a channel, the recording and transcript are saved to that channel's SharePoint document library. For non-channel meetings, they are saved in the OneDrive of the person who started the recording.

Document & File Issues