How to Share a Folder with Specific People in Acrobat Cloud Storage
Question details
The user wants to know how to restrict folder access to specific individuals in Acrobat cloud storage, especially compared to the retired Workspaces service.
- Product
- Adobe Acrobat Cloud Storage
- Device & OS
- not provided
- Scenario
- Collaborating on documents and sharing specific folders securely with a limited group of people.
- Observed behavior
- Acrobat cloud storage folder permissions do not offer the exact person-specific access controls that the former Workspaces service provided, requiring alternative sharing methods.
Ensure you are logged into your current Adobe Acrobat account and verify that your files are fully synced to the Adobe Cloud before attempting to generate sharing links.
Share Individual PDF Files for Granular Access Control
Since folder-level permissions are limited in Acrobat Cloud, sharing individual files ensures only the intended recipients can view or edit the documents.
While Acrobat Cloud Storage allows you to organize files into folders, it lacks the detailed, person-specific folder sharing found in the retired Adobe Workspaces. To maintain strict access control, it is recommended to share specific files individually via direct email invitations.
Navigate to Adobe Document Cloud online and open the folder containing the PDFs you wish to share.
Click on the specific PDF document you want to share with a limited group.
Click the 'Share' icon located in the right-hand action pane or top toolbar.
Enter the email addresses of the specific people you want to grant access to, set their permissions (such as 'Allow comments' or 'View only'), and click 'Send'.
Generate Restricted Links for Specific Files
Create a secure link that only works for invited users to simulate restricted folder access.
Manage, Edit, and Share PDF Documents Easily with WPS Office
If Acrobat's cloud sharing limitations are slowing down your collaborative workflow, consider using WPS Office. It provides a comprehensive PDF toolkit alongside powerful Word, Excel, and PowerPoint alternatives. WPS Office allows for seamless file sharing, PDF editing, and secure collaboration without expensive subscription fees.
- 1. Open your PDF in WPS Office: Launch WPS Office and click on the 'PDF' tab to view or edit your documents.
- 2. Save to WPS Cloud: Save your PDF to the built-in WPS Cloud to enable secure, cross-platform file sharing.
- 3. Generate a secure link: Click the 'Share' button in the top right corner and generate a restricted sharing link. You can easily add password protection or set expiration dates.
- 4. Send to your team: Distribute the link to specific people for safe and efficient collaboration without worrying about complex folder permissions.
Frequently Asked Questions
Why did Adobe remove the Workspaces feature?
Adobe retired the Workspaces service to streamline its cloud offerings, migrating users to Document Cloud and Acrobat web services, which utilize different sharing, storage, and collaboration permission models.
Can I password-protect a shared folder in Acrobat Cloud?
Acrobat Cloud does not currently support password protection for entire folders. However, you can encrypt and add a password to individual PDF files before uploading and sharing them to restrict unauthorized access.
Is there a way to let others upload files to my Acrobat Cloud folder?
Standard Acrobat Cloud folder sharing allows others to view files, but it does not support a collaborative 'request files' or mutual upload folder feature for external users in the same robust way that Workspaces did.
