How to Share a OneNote Page with an Attached Video
Question details
The user needs to share a OneNote page containing a video attachment with a client without losing the video's playback functionality.
- Product
- Microsoft OneNote
- Device & OS
- not provided
- Scenario
- Sharing multimedia notes and attached files with external clients or collaborators directly from a mobile device.
- Observed behavior
- When attempting to share a OneNote page from a mobile device, it exports as a PDF file, which does not support the playback of the attached video.
Ensure that your OneNote notebook is actively syncing with your Microsoft OneDrive account and that the video attachment is fully uploaded before you attempt to share.
Share the Notebook via OneDrive Link
To preserve video playback, share a direct link to the notebook or the specific file hosted on OneDrive instead of exporting the page.
Exporting a OneNote page directly from a mobile app typically converts it into a static PDF. Because standard PDFs do not support OneNote's embedded media player, your attached videos will become unplayable for the recipient. By generating a OneDrive sharing link, you grant the client access to the live, interactive notebook.
Download the Microsoft OneDrive app on your mobile device and sign in using the same Microsoft account associated with your OneNote notebooks.
Navigate through your OneDrive folders to find the specific OneNote notebook that contains your attached video.
Tap the three-dot menu next to the notebook and select 'Share'. Change the permission settings to ensure the client has the right access level (e.g., 'Anyone with the link can view').
Copy the generated sharing link or send it directly to your client via email or a messaging application so they can open the interactive notebook.
Experience Seamless Document and Media Sharing with WPS Office
If you are frustrated by media attachments breaking during file exports or sharing, WPS Office provides a highly compatible and lightweight alternative to Microsoft Office. It offers an intuitive mobile app and built-in cloud services designed for effortless collaboration.
- 1. Install WPS Office: Download and install the free WPS Office app on your mobile device or computer.
- 2. Upload to WPS Cloud: Save your multimedia documents to WPS Cloud to ensure they are synchronized across all your devices.
- 3. Share via secure link: Tap the 'Share' button on your document to generate a view-only or editable link that retains all document functionality.
Frequently Asked Questions
Why does my video disappear when sharing a OneNote page from my phone?
When sharing directly from a mobile device, OneNote often exports the content as a PDF file to ensure formatting compatibility. Because static PDFs do not support OneNote's media playback features, your video becomes inaccessible. Sharing a OneDrive web link solves this.
Can I share just a single OneNote page instead of the entire notebook?
Microsoft OneNote currently handles sharing permissions at the notebook level. If you only want a client to see a specific page with a video, you should create a new notebook, copy that page into it, and share the new notebook.
Does my client need a Microsoft account to view the shared video?
Not necessarily. If you configure the OneDrive sharing link permissions to 'Anyone with the link can view', the recipient can open the notebook and play the video in their web browser without needing to sign in to a Microsoft account.
