How to Share Acrobat PDF Reviews via SharePoint Without Adobe Cloud
Question details
Users need to host and share PDF collaborative reviews on internal servers or SharePoint instead of Adobe Document Cloud to protect confidential or regulated data.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Handling highly confidential or regulated information that requires strictly internal hosting for collaborative PDF reviews.
- Observed behavior
- By default, Acrobat routes shared reviews through Adobe Document Cloud, requiring users to find a way to bypass this and use traditional SharePoint routing.
Ensure you have write access to your organization's SharePoint site or internal server directory, and verify whether you are using the 'New Acrobat' interface, which may hide certain traditional reviewing tools.
Disable Adobe Document Cloud Review Routing in Preferences
Use this primary method to revert your Acrobat settings back to the classic collaborative review workflow that supports SharePoint.
Acrobat continues to support traditional collaborative reviews through local servers, SharePoint, or internal web directories. You simply need to disable the default cloud routing behavior in the application's preferences.
Launch Adobe Acrobat. Open the Preferences dialog box by pressing 'Ctrl + K' on Windows or 'Command + K' on Mac.
In the left-hand pane of the Preferences window, scroll down and select 'Reviewing'.
Locate and uncheck the option that says 'Share for review using the Adobe Document Cloud'. Click 'OK' to save your settings and close the dialog.
Navigate to the right-hand panel or tool center and click 'Send for Comments'. You will now be redirected to the older collaborative review methods that allow you to select SharePoint or a local server.
Revert to the Classic Acrobat Interface (For Newer Versions)
Apply this solution if you are using a newer version of Adobe Acrobat (like Pro DC 2022) and cannot find the 'Send for Comments' tool.
Securely Handle PDFs and Office Documents Locally with WPS Office
If your organization handles confidential data and prefers strictly local file management without forced cloud synchronization, WPS Office is an excellent alternative. It offers powerful, locally-hosted PDF viewing, editing, and annotation tools in a lightweight package.
- 1. Download and Install: Download the free WPS Office installer from the official website and follow the lightweight setup process.
- 2. Open Your Confidential PDFs: Launch WPS Office and open your PDF documents directly from your local drive or mapped network server.
- 3. Annotate and Save Locally: Use the comprehensive PDF commenting tools to review documents and save them securely back to your internal SharePoint or local server.
Frequently Asked Questions
Why can't I find the 'Send for Comments' tool in Adobe Acrobat?
In newer versions of Adobe Acrobat, such as Acrobat Pro DC 2022 and later, the new user interface hides this legacy tool by default. To restore it, you need to click the 'File' menu and select 'Disable New Acrobat' to revert to the classic view.
Does bypassing Adobe Document Cloud make my PDF review less secure?
No. Bypassing the Adobe Document Cloud simply means your files are stored and routed entirely through your organization's own SharePoint site or internal servers. This is often an essential security requirement for organizations handling highly regulated or confidential data.
Can I use a local network server instead of SharePoint for PDF reviews?
Yes. Once you disable the 'Share for review using the Adobe Document Cloud' preference, Acrobat's traditional collaborative workflow allows you to host the review file on an available local network server, a SharePoint workspace, or standard web-based review folders.
