OneDrive File Issues

How to Stop Microsoft 365 and OneDrive Files from Duplicating Across Computers

Amos Gikunda Oct 7, 2026 868 views

Question details

The user needs to prevent desktop shortcuts, files, and folders from syncing and appearing on a different computer.

Stop Microsoft 365 Desktop and OneDrive Files from Duplicating

Product: Microsoft OneDrive
Device & OS: not provided
Scenario: Multiple computers are connected to the same Microsoft account, causing personal desktop files to appear on another person's device.
Observed behavior: Desktop shortcuts and synced folders duplicate and show up on a secondary PC using the same OneDrive client account.

Before you start

Ensure you have the correct, individual Microsoft account credentials ready for each user before unlinking the shared account.

Solution 1Recommended

Unlink the Shared Account from OneDrive

Disconnect the affected computer from the shared Microsoft account to stop files from syncing across devices.

When two computers share the same Microsoft account, OneDrive often syncs the Desktop, Documents, and Pictures folders across both devices by default. Unlinking the account resolves this issue.

Open OneDrive Settings

On the affected computer, click the OneDrive cloud icon located on the taskbar, select Help & Settings, and then choose Settings.

Unlink the PC

Navigate to the Account tab within the Settings window and click on 'Unlink this PC'.

Sign in with a New Account

Restart the OneDrive application and sign in with the correct, individual Microsoft account for that specific user.

Use Separate Windows Profiles

For best results, create and use separate Windows user profiles on each device to ensure desktops and files remain completely independent.

Microsoft 365 Family Subscriptions: Microsoft 365 Family subscriptions do not require devices to share the same OneDrive account. You can invite family members so they can use their own private accounts.

Free Microsoft Office alternative

Switch to WPS Office for a Hassle-Free Local Experience

If you prefer to keep your files local and avoid unexpected cloud syncing issues across devices, WPS Office is an excellent choice. It provides a powerful, lightweight workspace without forcing complex cloud integrations.

1. Download WPS Office: Visit the official WPS website and download the free installation package.
2. Install the Software: Run the installer and follow the on-screen instructions to set up WPS Office on your computer.
3. Enjoy Local Editing: Open WPS Office and start creating or editing your documents locally without worrying about forced cloud syncing.

Save files locally by default, avoiding unwanted cross-device duplication.Fully compatible with Microsoft Word, Excel, and PowerPoint formats.Lightweight software with a familiar user interface for seamless migration.Free to use for your essential daily office tasks.

microsoft office alternative - wps office

Frequently Asked Questions

Why are my desktop files appearing on another person's computer?

This happens when both computers are signed into the same Microsoft account on OneDrive, and the Desktop folder backup or sync feature is enabled on both devices.

Do I need to share an account for a Microsoft 365 Family subscription?

No, Microsoft 365 Family allows you to invite other users via email. Each person can and should use their own individual Microsoft account to keep their files and storage private.

Will unlinking my PC delete my local files?

No, unlinking your PC from OneDrive only severs the connection to the cloud. Your locally saved files will remain on your hard drive, but future changes will no longer sync to the other computer.

Document & File Issues