How to Stop Microsoft Word Quick Print From Printing Two Copies
Question details
The user wants to know how to configure the Quick Print feature in Microsoft Word to print only one copy instead of two.
- Product
- Microsoft Word
- Device & OS
- not provided
- Scenario
- Using the Quick Access Toolbar's Quick Print option to rapidly print a document.
- Observed behavior
- Quick Print automatically prints two copies of the document, and there is no visible settings menu to directly change this parameter back to a single copy.
Before troubleshooting Word's internal print settings, verify that your physical printer's default hardware settings in the Windows Control Panel or macOS System Settings are configured to print only a single copy.
Reset Word's Recent Print Settings
Quick Print inherits the settings from your most recent manual print job. Resetting the standard print dialog will fix the Quick Print behavior.
Microsoft Word does not have a dedicated configuration menu for the Quick Print button. Instead, Quick Print is designed to bypass the dialog box entirely by relying on the most recently used print settings. If you previously printed two copies of a document, Quick Print will continue to use that setting until it is manually overridden.
Click on the 'File' tab in the top-left corner of the Microsoft Word ribbon, then select 'Print' from the left-hand menu.
In the main Print pane, locate the 'Copies' field next to the Print button. Change the number from '2' to '1'.
Click the large 'Print' button to print a single copy of your current document. This action effectively overwrites the cached settings that Quick Print relies on.
Click the Quick Print icon in your Quick Access Toolbar. It should now default to printing a single copy.
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Frequently Asked Questions
Why doesn't Quick Print have its own settings menu in Microsoft Word?
Quick Print is designed specifically to save time by bypassing all dialog boxes and menus. It achieves this by automatically recycling the exact configuration used in your last manual print job, making a separate settings menu redundant.
How do I add or remove the Quick Print button in Word?
Click the small down-facing arrow at the very top of your Word window to open the 'Customize Quick Access Toolbar' menu. From the drop-down list, click on 'Quick Print' to check (add) or uncheck (remove) the icon.
Will updating my printer drivers resolve duplicate printing issues?
If adjusting Word's internal print settings does not fix the issue, the problem might stem from a corrupted printer driver or spooler. Updating or reinstalling your printer drivers from the manufacturer's website can clear out deep-rooted default configuration errors.
How can I check my computer's default printer settings?
On Windows, navigate to Settings > Devices > Printers & scanners. Click your printer, select 'Manage', and then click 'Printing preferences'. Ensure the default 'Copies' parameter is set to 1.
