OneDrive File Issues

How to Stop Using OneDrive Without Losing Your Files

Chanuka Geekiyanage Oct 8, 2026 869 views

Question details

The user wants to stop using OneDrive and disable folder backup without losing access to their files and folders.

How to Stop Using OneDrive Without Losing Your Files

Product: OneDrive
Device & OS: Windows
Scenario: Disabling OneDrive cloud backup and unlinking a computer while ensuring data remains on the local drive.
Observed behavior: The user needs to revert files safely from the OneDrive directory back to the local Desktop, Documents, and Pictures folders.

Before you start

Before unlinking your account, open File Explorer and verify that your files have a solid green checkmark icon, meaning they are fully downloaded to your local hard drive and not just stored in the cloud.

Solution 1Recommended

Disable Folder Backup and Unlink Your PC

This standard method ensures you properly stop OneDrive from syncing and safely migrate your files back to your local computer.

To safely stop using OneDrive, you must first disable the backup settings so it stops grabbing files from your default Windows folders. Once disabled, you can disconnect your account and manually organize your files.

Turn Off Folder Backup

Click the OneDrive cloud icon in your Windows system tray, select the gear icon, and click 'Settings'. Navigate to 'Sync and backup' > 'Manage backup', and toggle off the backup for your Desktop, Documents, and Pictures folders.

Unlink This PC

In the same OneDrive Settings window, go to the 'Account' tab and click on the 'Unlink this PC' link. Confirm the action when prompted to completely disconnect your computer from OneDrive.

Locate the OneDrive Folder

Open Windows File Explorer and navigate to your local OneDrive directory, which is typically located at C:\Users\username\OneDrive.

Move Files to Local Folders

Select the files and folders you wish to keep, cut them, and paste them back into their standard Windows locations (e.g., your local Desktop, Documents, or Pictures folders).

Disable Folder Backup and Unlink Your PC

File Safety Check: By confirming the files were downloaded locally before unlinking, you ensure that no data is accidentally left behind in the cloud only.

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Manage Your Documents Locally with WPS Office

If you prefer keeping your files securely on your local drive without forced cloud syncing, WPS Office is an excellent lightweight alternative to Microsoft Office. Enjoy full local document control with a familiar interface.

1. Download and Install: Visit the official WPS website to download and install the free, lightweight suite on your Windows PC.
2. Set as Default Application: Set WPS Office as your default program to open Word, Excel, and PowerPoint documents locally.
3. Save Files Locally: Create and edit your documents, saving them directly to your preferred local folders without worrying about unwanted cloud syncing.

Save and manage files locally without automatic or forced cloud backups.Fully compatible with Microsoft Word, Excel, and PowerPoint formats.Lightweight installation that runs smoothly without consuming excessive system resources.

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Frequently Asked Questions

Will I lose my files if I just uninstall the OneDrive app?

Uninstalling OneDrive removes the application but does not delete your files. However, if your files were using the 'Files On-Demand' feature and were only stored in the cloud, you will not be able to access them offline. Always ensure files are downloaded locally before uninstalling.

How do I know if my OneDrive files are downloaded locally?

Open File Explorer and look at the status column next to your files. A solid green circle with a white checkmark indicates the file is saved locally. A cloud icon means the file is only available online.

Can I recover files if they were accidentally deleted from OneDrive?

Yes, you can go to the OneDrive website, click Settings (gear icon), and select 'Restore your OneDrive'. You can choose a date to undo recent activities, though this feature may require a Microsoft 365 subscription.

Document & File Issues