SharePoint Document Issues

How to Use Power Apps for New Items and Default Form for Editing in SharePoint

Maira Mehtab Sep 20, 2026 869 views

Question details

The user wants to configure a SharePoint list to open a Power Apps form when adding a new item, but use the default SharePoint form when editing an existing item.

Product: SharePoint and Power Apps
Device & OS: not provided
Scenario: Customizing list forms for creating and editing items in a SharePoint environment.
Observed behavior: Currently, a dummy app is being used to launch an existing Power App for new items, as native SharePoint settings typically apply one form type across New, Edit, and View actions simultaneously.

Before you start

Ensure you have Site Owner or Full Control permissions for the SharePoint list and possess the necessary Power Apps licenses to customize and publish list forms.

Solution 1Recommended

Customize the SharePointIntegration Control in Power Apps

Modify the native SharePoint integration properties within Power Apps to route users to different screens based on whether they are creating or editing an item.

By default, SharePoint applies the same form settings to New, Edit, and View modes. To separate these behaviors, you must choose 'Use a custom form created in Power Apps' and configure the SharePointIntegration control's behavior for each action.

Open SharePoint List Settings

Navigate to your SharePoint list, click the gear icon in the top right corner, and select 'List settings'.

Access Form Settings

Under General Settings, click on 'Form settings', select 'Use a custom form created in Power Apps', and click 'Customize in Power Apps'.

Select SharePointIntegration Control

Once Power Apps studio loads, look at the Tree View on the left panel and select the 'SharePointIntegration' control.

Configure OnNew and OnEdit Properties

In the properties dropdown at the top, select 'OnNew' and set it to navigate to your custom Power Apps New Item screen (e.g., Navigate(NewItemScreen)). Then select 'OnEdit' and configure it to navigate to a screen designed to look like the default SharePoint form (e.g., Navigate(DefaultEditScreen)).

Save and Publish

Click 'File' > 'Save', then select 'Publish to SharePoint' to apply the changes to your list.

Advanced Logic Requirement: Since you cannot literally trigger the native out-of-the-box SharePoint form alongside a custom Power App form via standard settings, simulating the default form's UI on the OnEdit screen inside Power Apps is the most reliable workaround.

Solution 2

Consult the Power Apps Community for Dummy App Routing

If you are strictly using a dummy app to redirect users to a separate standalone Canvas app, seeking expert guidance from the community is highly recommended.

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Frequently Asked Questions

Can I use the default SharePoint form for editing and a custom Power Apps form for viewing at the same time?

By default, SharePoint applies a single form setting across New, Edit, and View modes simultaneously. To vary the experience, you must use Power Apps and configure the SharePointIntegration control to handle each mode (OnNew, OnEdit, OnView) differently.

How do I revert a SharePoint list back to using only the default forms?

Go to your SharePoint list, select 'List settings', click on 'Form settings', choose the 'Use the default SharePoint form' option, and click OK to restore standard behavior.

Why is my Power App not opening when I click Add New Item in SharePoint?

This typically occurs if the custom Power App form has not been successfully published to SharePoint, or if the list's 'Form settings' are still configured to 'Use the default SharePoint form'.

Document & File Issues