SharePoint Document Issues

How to Use SharePoint Organization Asset Library Images in Office Desktop Apps

Steve K Oct 1, 2026 868 views

Question details

Users are unable to find or insert images from SharePoint organization asset libraries directly into Word or PowerPoint desktop applications.

How to Use SharePoint Organization Asset Library Images in Office Desktop Apps

Product: Microsoft Office, SharePoint
Device & OS: not provided
Scenario: Attempting to insert company-approved images and logos into documents or presentations using the Online Pictures feature.
Observed behavior: Organization asset library images are accessible in SharePoint web parts but do not appear under the Online Pictures menu in Office desktop apps.

Before you start

Ensure you have the Microsoft OneDrive sync client installed on your computer and have the necessary permissions to access and sync your organization's SharePoint asset library.

Solution 1Recommended

Synchronize the SharePoint Asset Library with OneDrive

Since direct integration isn't supported in desktop apps, syncing the library locally allows you to insert images directly from your computer's file explorer.

Microsoft currently limits organization asset library image support to SharePoint web parts. The desktop versions of Word and PowerPoint cannot natively connect to this specific library type via the Online Pictures menu. Synchronizing the library to your local drive using OneDrive provides a reliable bridge to access these files.

Access the SharePoint Library

Open your web browser and navigate to the SharePoint Organization Asset Library that contains your company's images and logos.

Sync with OneDrive

Click the 'Sync' button in the SharePoint library toolbar at the top of the page. Follow the prompts to allow Microsoft OneDrive to connect the folder to your local device.

Open Office Application

Launch your Word or PowerPoint desktop application and navigate to the specific slide or page where you want to add the image.

Insert the Image Locally

Go to the 'Insert' tab on the ribbon, click 'Pictures', and select 'This Device'. Browse to your newly synced SharePoint folder in the file explorer, select the desired image, and click 'Insert'.

Synchronize the SharePoint Asset Library with OneDrive

Submit Feature Feedback: To encourage native support for organization asset libraries in Office desktop apps, consider submitting a feature request through the Microsoft 365 Feedback platform.

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Frequently Asked Questions

Why can't I see SharePoint Organization Asset Images in the 'Online Pictures' menu?

Microsoft currently limits organization asset library image support to SharePoint web parts. The desktop versions of Word and PowerPoint do not natively support connecting to this specific SharePoint library type for image insertion.

Will images synced via OneDrive automatically update in my Office documents?

If you insert an image as a standard picture, it will not automatically update if the original SharePoint file changes. To have it update dynamically, you must use the 'Insert and Link' option from the dropdown menu on the Insert button when adding the picture from your local synced folder.

Can I use SharePoint organization templates in Office desktop apps?

Yes. Unlike images, templates that are created and stored in the Organization tab of your asset library can usually be accessed directly from the Office desktop applications when creating a new document.

Does this OneDrive sync workaround apply to Mac users as well?

Yes, as long as you have the OneDrive sync client installed and configured on your Mac, you can sync the SharePoint asset library to Finder and insert images into your Office for Mac applications using the local folder.

Document & File Issues