Enable Online Meetings by Default in Outlook for All Users
Question details
The administrator wants to automatically add online meeting links to all calendar invites created by users within the organization.
- Product
- Microsoft Outlook and Exchange
- Device & OS
- not provided
- Scenario
- An IT administrator needs to configure tenant-wide Exchange settings to ensure every new Outlook meeting includes a Teams or online meeting link by default.
- Observed behavior
- The goal is to apply a global configuration that adds online meetings by default for the organization, while preserving the ability for individual users to toggle the setting off in their personal Outlook client.
Ensure you have Exchange Administrator privileges and the Exchange Online PowerShell module installed on your system to execute tenant-wide configuration commands.
Enable Default Online Meetings via Exchange PowerShell
Use the Set-OrganizationConfig cmdlet to apply the online meeting default setting globally across your Microsoft 365 tenant.
Running this command modifies the organization's configuration. It forces Outlook to automatically generate an online meeting link (like Microsoft Teams) whenever a user creates a new meeting invite.
Open PowerShell as an administrator and run 'Connect-ExchangeOnline'. Enter your global admin or Exchange admin credentials when prompted.
Type the command 'Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $true' and press Enter to apply the setting organization-wide.
To confirm the change was successful, run 'Get-OrganizationConfig | Format-List OnlineMeetingsByDefaultEnabled' and ensure it returns 'True'.
Manage Local Outlook Settings for Individual Users
Individual users can choose to override the organizational default by disabling the feature directly in their local Outlook client.
Switch to WPS Office for a Streamlined Work Experience
Managing complex Microsoft Exchange configurations and Outlook client settings can be time-consuming for both IT admins and users. If you are looking for a straightforward, lightweight, and highly compatible productivity suite without the heavy administrative overhead, WPS Office is an excellent alternative.
- 1. Download the Installer: Visit the official WPS Office website and click the free download button for your operating system.
- 2. Install the Suite: Run the downloaded installer and follow the quick setup wizard to install WPS Office on your device.
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Frequently Asked Questions
Why are online meetings not appearing immediately after running the PowerShell command?
Changes made via Set-OrganizationConfig in Exchange Online can take anywhere from a few hours up to 24 hours to fully propagate across all mailboxes and endpoints in the tenant.
Can I enable online meetings by default for specific users instead of the whole organization?
Yes. Instead of using Set-OrganizationConfig, you can configure individual mailboxes using the command 'Set-MailboxCalendarConfiguration -Identity user@domain.com -OnlineMeetingsByDefaultEnabled $true'.
Will this configuration affect previously scheduled calendar events?
No, this setting only applies to new meetings created after the configuration has taken effect. Existing meetings on the calendar will remain unchanged.
Which meeting provider does this setting use by default?
This setting typically defaults to your organization's primary online meeting provider configured in Microsoft 365, which is usually Microsoft Teams or Skype for Business.
