Calendar Problems

How to Change the Name or Address on Outlook Meeting Invitations

John Wilson Sep 29, 2026 869 views

Question details

The user wants to change the sender name or email address displayed on meeting invitations sent from Outlook.com.

How to Change the Name or Address on Outlook Meeting Invitations

Product: Outlook.com
Device & OS: not provided
Scenario: Creating or sending calendar meeting invitations with a preferred sender identity.
Observed behavior: Meeting invitations display an unwanted or existing third-party email address instead of the preferred sender address.

Before you start

Ensure you have your Microsoft account credentials ready, as you will need to log into your account settings to manage your email aliases.

Solution 1Recommended

Add a New Outlook.com Email Alias

Adding a new alias allows you to select a different sending address for your meeting invitations without deleting your existing email account.

The sender information on Outlook.com meeting invitations is controlled by the aliases associated with your Microsoft account. If you originally signed up with a third-party email (like Gmail), you can easily add an @outlook.com address to use specifically for sending invitations.

Navigate to the Microsoft alias settings

Open your web browser and go to the Microsoft account alias management page at https://account.live.com/AddAssocId. Sign in with your current Microsoft account credentials.

Create a new email address alias

Select the option to 'Create a new email address and add it as an alias'. Type your desired email prefix and ensure the domain is set to @outlook.com.

Save the new alias

Click the 'Add alias' button to save your changes. This new address is now linked to your existing inbox.

Select the alias when creating an invitation

Open your Outlook calendar and create a new meeting. In the invitation window, click the 'From' drop-down menu and select your newly added alias as the sending address.

Existing Accounts Preserved: Adding a new Outlook.com alias does not delete or affect your existing third-party email addresses. You can still use them to sign in or receive emails.

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Frequently Asked Questions

Can I make my new alias the primary address on my Microsoft account?

Yes. Once you add a new alias, you can go to your Microsoft account settings, locate the newly added email, and click 'Make primary'. This will make it the default address displayed on Microsoft services.

Why isn't my new alias showing up in the 'From' menu in Outlook?

It can sometimes take up to 48 hours for a newly added alias to fully sync across all Microsoft services. Try signing out of Outlook and signing back in to refresh your account settings.

Can I delete my old email address after adding an Outlook.com alias?

Yes, you can remove an old alias. However, be cautious: if you remove a Microsoft domain address (like @hotmail.com or @live.com), it is permanently deleted and cannot be recovered or reused.

Outlook & Email Problems