Calendar Problems

How to Set Default Calendar Sharing for Everyone in Microsoft 365

Elise Williams Oct 9, 2026 869 views

Question details

The user needs to configure organization-wide default calendar sharing settings in Microsoft 365 so everyone can view calendar details.

How to Set Default Calendar Sharing for Everyone in Microsoft 365

Product: Microsoft 365
Device & OS: not provided
Scenario: Setting up an organization-wide calendar sharing policy for all users.
Observed behavior: Requires exposing specific levels of calendar details like free/busy status, subject, or location to all members by default.

Before you start

Verify that you have Exchange Administrator permissions in Microsoft 365, as these are required to modify organization-wide sharing policies.

Solution 1Recommended

Configure Default Calendar Sharing in Exchange Admin Center

Use the Exchange admin center to edit the default sharing policy and set the permitted calendar information level for your organization's domain.

By modifying the default individual sharing policy in Exchange, administrators can dictate exactly how much calendar information users share with each other by default. This policy applies automatically to everyone under the specified domain.

Access the Exchange Admin Center

Log into Microsoft 365 with your administrator credentials and navigate to the Exchange admin center.

Navigate to Sharing Policies

In the left-hand navigation pane, click on 'Organization' and then select 'Sharing'.

Edit the Default Sharing Policy

Select the 'Default individual sharing policy' from the list and choose to edit it. Click on 'Manage Domains'.

Add Organization Domain

Select 'Specify a domain and share information', add your organization's primary domain, and check the box to 'Share your calendar folder'.

Select Information Level

Choose the level of detail to share: 'Free/busy information with time only', 'Free/busy information with time, subject, and location', or 'All calendar appointment information'.

Configure Default Calendar Sharing in Exchange Admin Center

Finding Exchange Settings: If you cannot find 'Exchange' under standard listed services, ensure you are accessing the specific Exchange Admin Center URL, not just the general Microsoft 365 Organization Settings.

Free Microsoft Office alternative

Looking for a Lightweight Office Suite? Try WPS Office

While Microsoft 365 offers enterprise administrative tools like Exchange calendar sharing, individual users and small teams might seek a more cost-effective solution for daily document tasks. WPS Office provides a free, lightweight, and highly compatible alternative to Microsoft Office.

1. Download WPS Office: Visit the official WPS Office website and download the free installer for your operating system.
2. Install the Application: Run the setup file and follow the straightforward on-screen instructions to install the suite.
3. Open and Create: Launch WPS Office to immediately start creating, editing, and managing your documents with full Microsoft Office format support.

Seamless format compatibility with Microsoft Word, Excel, and PowerPoint files.Completely free for essential daily document creation and editing.Lightweight installation that runs efficiently on Windows, Mac, and mobile devices.Familiar user interface for a smooth and effortless migration.

microsoft office alternative - wps office

Frequently Asked Questions

Why can't I find Exchange or Calendar settings in Microsoft 365 admin center?

Organization-wide calendar sharing policies are managed specifically in the Exchange admin center, not in the general Microsoft 365 Services and add-ins. You must have Exchange administrator roles assigned to access this section.

What are the different levels of default calendar sharing available?

Administrators can choose between three levels: sharing only free/busy time; sharing free/busy time along with subject and location; or sharing all calendar appointment information including titles and full details.

Do the terms 'subject' and 'title' mean the same thing in Exchange calendar sharing?

Yes, in the context of Microsoft 365 and Exchange calendar sharing policies, 'subject' and 'title' generally refer to the same appointment or meeting name information.

Outlook & Email Problems