'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
How to View Meeting Attendee Responses in Outlook
Question details
Meeting organizers need a way to check which invited attendees have accepted, declined, or not responded to a calendar invitation.
- Product
- Microsoft Outlook
- Device & OS
- Windows
- Scenario
- An organizer has sent out a meeting invitation (e.g., with a Zoom link) and wants to track attendee participation status.
- Observed behavior
- The organizer needs to access a tracking list that clearly displays the RSVP status of each invited participant.
Ensure you are viewing the calendar from the account that originally organized the meeting, as tracking information is typically only available to the meeting organizer.
Use the Tracking Button in Classic Outlook for Windows
This is the most direct method for meeting organizers using the classic version of Outlook to see a detailed list of all attendee responses.
In the classic version of Outlook for Windows, the Tracking feature is built directly into the meeting window ribbon. This allows you to quickly sort and view who has accepted, declined, or marked their attendance as tentative.
Launch Microsoft Outlook and navigate to your Calendar view by clicking the calendar icon in the bottom navigation pane.
Locate the specific meeting you organized and double-click the event block to open it in a separate meeting window.
In the meeting window ribbon, click on the 'Tracking' button. This will display the attendee list along with their respective statuses (Accepted, Declined, Tentative, or No Response).
View Attendee Responses in New Outlook for Windows
For users who have switched to the new Outlook interface, the tracking button is replaced by a streamlined attendee section within the meeting details.
Manage Your Schedule and Documents with WPS Office
Looking for a cost-effective and lightweight alternative to Microsoft Office? WPS Office offers an incredibly highly compatible, all-in-one productivity suite for your document processing needs without the heavy subscription fees.
- 1. Download the Installer: Visit the official WPS Office website and click the free download button.
- 2. Install the Software: Run the downloaded installer and follow the on-screen instructions to set up WPS Office on your Windows device.
- 3. Open and Enjoy: Launch WPS Office and start enjoying a seamless, highly compatible document editing experience.
Frequently Asked Questions
Why does an attendee show as 'No Response' even if they told me they are coming?
When an attendee accepts a meeting invitation in Outlook, they have the option to 'Accept - Do not send a response'. If they choose this, the event is added to their calendar, but your organizer tracking list will not be updated and will still show 'No Response'.
Can I see meeting responses if I am not the organizer?
By default, only the meeting organizer can view the tracking list and responses. Attendees cannot see who has accepted or declined unless they are using a shared mailbox or calendar with specific delegate permissions.
Can I export the meeting attendee tracking list to Excel?
Yes, in classic Outlook for Windows, you can click the 'Tracking' button, and then choose 'Copy Status to Clipboard'. You can then open Excel or WPS Spreadsheet and paste the data to keep a separate record.
