Data Import & Export

Fix Excel Error Loading Data Validation Table from SharePoint

Muhammad Talha Sep 28, 2026 869 views

Question details

The user encounters an error when attempting to import a data validation table from a SharePoint folder into Excel.

Fix Excel Error Loading Data Validation Table from SharePoint

Product: Microsoft Excel, SharePoint
Device & OS: not provided
Scenario: Importing a data validation table using the Data > Get Data > From SharePoint Folder feature.
Observed behavior: Excel fails to load the data and returns an error message during the SharePoint folder connection process.

Before you start

Ensure you have a stable internet connection, possess the correct SharePoint folder URL, and have at least 'Read' permissions for the SharePoint site and its contents.

Solution 1Recommended

Verify Version and Isolate the Connection Issue

Check your Excel version and gather specific details to determine if the issue is related to your account, a specific file, or the Excel build.

Microsoft frequently releases updates that patch Power Query and SharePoint connector bugs. Connecting to a file in a SharePoint folder generally works as expected on the latest Current Channel version of Excel. Gathering specific details about the error helps isolate the root cause.

Update Excel to the Latest Version

Open Excel, click on 'File' in the top-left corner, select 'Account', and click 'Update Options' > 'Update Now' to ensure you are on the latest Current Channel release.

Test Alternative Folders

Try running 'Data' > 'Get Data' > 'From SharePoint Folder' on a completely different folder to check if the error is isolated to one specific directory or affects all folders.

Verify User Permissions

Ask another authorized user to attempt the exact same import process. If they succeed, the issue is likely tied to your specific Microsoft 365 account credentials or cache.

Document the Error

Take a screenshot of the exact error message and your 'File' > 'Account' page to share with your IT administrator for further diagnostics.

Verify Version and Isolate the Connection Issue

Clear Data Source Settings: If credentials have expired, go to 'Data' > 'Get Data' > 'Data Source Settings', select the SharePoint URL, and click 'Clear Permissions'. Then try connecting again.

Solution 2

Workaround: Sync SharePoint Folder Locally

Bypass the direct SharePoint connector by using OneDrive to sync the folder to your local drive before importing.

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Frequently Asked Questions

Why does Excel struggle to connect to my SharePoint folder?

Connection issues are typically caused by outdated Excel versions, expired or cached login credentials, insufficient SharePoint permissions, or temporary Microsoft cloud service outages.

Do I need special permissions to use 'Get Data From SharePoint Folder'?

Yes, you must have at least 'Read' access to both the SharePoint site root and the specific folder contents you are trying to query. Without proper access, Excel will return an access denied or connection error.

Can I import a SharePoint list instead of a file inside a folder?

Yes. If your data validation table is stored natively as a list on SharePoint rather than an Excel file, you should use 'Data' > 'Get Data' > 'From Online Services' > 'From SharePoint Online List' instead.

Excel & Data Problems