Data Import & Export

How to Export Multiple Microsoft Planner Plans to One Excel Report

Kushani Nimanthika Sep 28, 2026 870 views

Question details

The user wants to export and merge task data from several Microsoft Planner plans into a single consolidated Excel workbook for unified reporting.

How to Export Multiple Microsoft Planner Plans to One Excel Report

Product: Microsoft Planner
Device & OS: not provided
Scenario: Consolidating project management data from multiple different plans into one centralized spreadsheet for easier tracking and reporting.
Observed behavior: Microsoft Planner only allows exporting one plan at a time, preventing users from natively downloading a single consolidated Excel report containing tasks from multiple plans.

Before you start

Ensure you have the necessary permissions to view and export data from all the Microsoft Planner plans you intend to include in your consolidated report.

Solution 1Recommended

Export Plans Individually and Combine in Excel

Since Planner lacks a multi-plan export feature, you can export each plan to Excel separately and manually copy the data into a master workbook.

This is the most straightforward method for users who do not want to set up complex automations. It involves downloading individual reports and merging them natively within your spreadsheet application.

Open First Plan

Navigate to Microsoft Planner and open the first plan you want to include in your report.

Export to Excel

Click the three dots (...) at the top of the plan interface and select 'Export plan to Excel' from the dropdown menu.

Repeat for Other Plans

Navigate to the other plans you wish to consolidate and repeat the export process to download their respective Excel files.

Consolidate Data

Open a new master Excel workbook. Open each downloaded spreadsheet, copy the task rows (excluding the header if already pasted), and paste them into your master sheet.

Export Plans Individually and Combine in Excel

Data Consistency: Ensure your columns align correctly when pasting, as different plans might use slightly different fields or custom buckets.

Solution 2

Automate Consolidation using Power Automate

Create a flow in Power Automate to automatically extract tasks from multiple plans and populate them into a single Excel table.

Free Microsoft Office alternative

Consolidate Your Exported Planner Data with WPS Office

While Microsoft Planner requires you to export plans individually, you can use WPS Spreadsheet to seamlessly combine, format, and analyze your downloaded reports. WPS Office is a lightweight, highly compatible alternative to Microsoft Office that easily handles all standard spreadsheet formats for free.

1. Download and Install: Install WPS Office for free and launch the WPS Spreadsheet application.
2. Open Planner Exports: Open all the individual .xlsx files you exported from Microsoft Planner within the multi-tab interface.
3. Merge and Analyze: Copy the rows from each tab into a single master sheet and use WPS Pivot Tables to generate your consolidated task report.

Fully compatible with Microsoft Excel (.xlsx) formats exported from Microsoft Planner.Lightweight multi-tab interface to quickly open and merge multiple downloaded spreadsheets.Advanced data filtering and pivot tables to analyze your combined project tasks easily.Familiar user interface that ensures a seamless migration and zero learning curve.

microsoft office alternative - wps office

Frequently Asked Questions

Will exporting Planner to Excel include task comments and file attachments?

Exporting a plan to Excel typically includes basic task details like title, bucket, progress, priority, and dates, but it does not include full comment threads or the actual file attachments.

Is there a third-party tool to export multiple Planner plans at once?

Yes, several third-party reporting tools and custom Microsoft Graph API scripts can pull data from multiple plans simultaneously, though they generally require additional licensing or technical setup.

How do I request a built-in multi-plan export feature from Microsoft?

You can submit a new idea or vote on existing feature requests through the official Microsoft Planner Feedback Portal to encourage the development team to add native multi-plan reporting.

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