Can You Change Folder Colors in Windows File Explorer?

Microsoft 365 Business does not add folder-color controls to Windows File Explorer. File Explorer is part of Windows, and its built-in customization is limited mainly to changing some folder icons. If the context menu does not show Change Icon, you may be clicking a library, OneDrive shortcut, shared location, or another folder type that Windows does not customize in the same way.

Folder Color and Folder Icon Are Different Features

Windows does not provide a native command for assigning arbitrary colors to normal folders. The available Change Icon command changes the icon file, not the folder's color theme. Microsoft 365 licensing has no effect on this Windows feature.

Change the Icon for a Supported Local Folder

1. In File Explorer, create or select a normal local folder rather than a library or Quick Access shortcut.
2. Right-click the folder and choose Properties.
3. Open the Customize tab and select Change Icon.
4. Choose a Windows icon or browse to a trusted .ico file, then select OK > Apply.
5. If the icon does not refresh, close and reopen File Explorer or sign out of Windows and sign back in.

Why Change Icon May Be Missing

The Customize tab can be unavailable for OneDrive roots, SharePoint-synced libraries, special Windows folders, network locations, or shortcuts shown in the navigation pane. Test a newly created local folder. If that folder has the option, the limitation belongs to the original folder type rather than Microsoft 365.

Avoid Unsupported Folder-Color Utilities on Work PCs

Third-party shell extensions can add colored icons, but they modify File Explorer and may be blocked by company policy. On a managed business computer, use approved icons or ask IT before installing software that changes the Windows shell.

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Change Folder Colors in Windows File Explorer? FAQs

Does Microsoft 365 Business include colored folders in File Explorer?

No. File Explorer belongs to Windows, and Microsoft 365 Business does not add a folder-color command.

Why is the Customize tab missing from Folder Properties?

Special folders, OneDrive roots, SharePoint libraries, network locations, and navigation shortcuts may not expose the same customization options as a normal local folder.

What file format does Change Icon require?

Windows folder icons normally use an ICO file. Choose a trusted local ICO file and keep it in a location that will not be moved.

Will a custom folder icon appear for other users?

Not necessarily. The setting and icon path are usually local, so other computers may continue to display the standard folder icon.