Do End Users Need a Power Apps Premium License? | Licensing Guide
Question details
Determine whether end users require their own premium licenses when using a Power App built with premium connectors, custom connectors, or Dataverse.
- Product
- Microsoft Power Apps
- Device & OS
- not provided
- Scenario
- Deploying a Power App with premium features to multiple team members or end users.
- Observed behavior
- Clarification is needed on whether a single developer license covers all end users or if individual premium licenses must be assigned to each app user.
Before deploying your app, identify all the data sources and connectors it uses to determine if any are classified as premium by Microsoft.
Assign Qualifying Premium Licenses to End Users
Ensure compliance by assigning appropriate Power Apps Premium or 'per app' licenses to all end users interacting with premium connectors.
A single developer license does not cover all end users. If your app relies on premium connectors, custom connectors, or Dataverse, standard licenses are insufficient. Every user who runs the app must be licensed appropriately.
Open your app in the Power Apps Studio and check your data connections. Look for a diamond icon next to any connector, which indicates it requires a premium license.
Compile a list of all end users who will need to access and run the application to determine the total number of licenses required.
Log in to the Microsoft 365 Admin Center, navigate to Billing > Licenses, and assign a qualifying Power Apps Premium license or a 'per app' pass to each required user.
Save on Software Costs with WPS Office
While navigating complex Microsoft Power Platform licensing, you can optimize your overall software budget by switching to WPS Office for your standard document, spreadsheet, and presentation needs. It is a highly compatible, cost-effective alternative to Microsoft 365.
- 1. Download the software: Visit the WPS Office website and download the free installation package for your operating system.
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Frequently Asked Questions
Do I need a premium license if I only view the Power App?
Yes. If the underlying app utilizes premium connectors like Dataverse or SQL Server, any user interacting with the app (even if they are just viewing data) requires a premium license.
Does a Power Apps 'per app' plan cover premium connectors?
Yes, the Power Apps per app plan allows individual users to run specific apps that use premium connectors without needing the full per-user premium subscription.
How do I know if a connector is premium?
In the Power Apps maker portal, premium connectors are marked with a small diamond icon. Adding any of these to your app triggers premium licensing requirements for the users.
Can a single Developer Plan license cover my whole team?
No. The Power Apps Developer Plan is strictly designed for individual development and testing purposes. It cannot be used to run production apps for multiple end users.
