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How to Access Timeline and Gantt Charts in Microsoft Planner
Question details
The user wants to view or create a Timeline or Gantt chart in Microsoft Planner but cannot find the feature within their current plan interface.
- Product
- Microsoft Planner
- Device & OS
- not provided
- Scenario
- Trying to manage project schedules and track progress using Timeline or Gantt chart views within Microsoft Planner or Microsoft Teams.
- Observed behavior
- The Timeline or Gantt chart option is missing or inaccessible because the user is on a basic plan or trial that does not include premium features.
Ensure you have an active Microsoft 365 account with admin permissions, as you may need to verify or upgrade your current subscription license to access premium features.
Upgrade to a Premium License and Create a Premium Plan
The Timeline and Gantt chart views are exclusive to Premium plans and require specific licensing, such as Project Plan 1 or higher.
Microsoft Planner limits advanced timeline tracking to premium users. If you are using a standard Microsoft 365 Business Basic or Standard license, you will only have access to basic plan views like Grid and Board.
Log into your Microsoft 365 Admin Center and ensure your account is assigned a premium license, such as Project Plan 1, Project Plan 3, or Project Plan 5.
Navigate to the Microsoft Planner web application in your browser or open the Planner app within Microsoft Teams.
Click the 'New Plan' button. When prompted for the plan type, explicitly select 'Premium' instead of 'Basic'.
Once your Premium plan is set up, look at the top navigation menu of the plan and select 'Timeline' to view your tasks in a Gantt chart format.
Access Premium Planner Features via Microsoft Teams
If you already have the correct license, you need to ensure you are adding a Premium plan tab correctly within the Teams interface.
Manage Projects and Timelines Easily with WPS Office
Avoid expensive premium licenses and confusing subscription setups. WPS Office is a free, lightweight Microsoft Office alternative that offers powerful Spreadsheet tools and hundreds of free Gantt chart and timeline templates to manage your projects seamlessly without extra costs.
- 1. Download WPS Office: Visit the official WPS Office website and download the free installer for your operating system.
- 2. Install and launch the suite: Run the installer, follow the on-screen instructions, and launch WPS Office.
- 3. Access Gantt chart templates: Open WPS Spreadsheet, click on 'New', and search for 'Gantt chart' in the template library to start planning your project immediately.
Frequently Asked Questions
Why can't I see the Timeline view even after subscribing to Planner Plan 1?
Even with an active Planner Plan 1 subscription, the Timeline view will not appear on older Basic plans. You must explicitly create a new plan and select the 'Premium' plan type during the creation process to unlock the Gantt chart features.
Is there any way to get a Gantt chart in the free or basic version of Microsoft Planner?
No, the Gantt chart and Timeline functionalities are exclusive to Premium plans. Basic plans only offer Board, Grid, and Schedule views. If you need free Gantt charts, you can use spreadsheet templates in applications like WPS Office.
How do I check what Microsoft Planner license I currently have?
Log into your Microsoft 365 web portal, click on your profile picture in the top right, select 'View account', and navigate to the 'Subscriptions' page. Look for a 'Project Plan 1', 'Project Plan 3', or similar premium license.
