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How to Add Devices to Microsoft 365 Business Premium Donation
Question details
The user wants to know how to cover additional devices or users under their Microsoft 365 Business Premium Donation subscription, which currently includes 10 user licenses.
- Product
- Microsoft 365 Business Premium
- Device & OS
- not provided
- Scenario
- A nonprofit organization needs to deploy Office apps to more devices and clarify how their 10 donated user licenses cover multiple devices.
- Observed behavior
- The user needs to understand device installation limits per user and how to expand licensing coverage when the initial 10 donated licenses are insufficient.
Log in to your Microsoft 365 Admin Center to review your active user list and confirm how many of your 10 donated licenses have already been assigned.
Maximize Existing User Licenses for Multiple Devices
Each assigned user license already covers multiple devices. If the new device belongs to an existing licensed user, you do not need to buy a new license.
Microsoft 365 licenses are per-user, not per-device. The donation provides 10 user licenses, and each of those 10 users has a generous device installation allowance.
Each licensed user can install Microsoft 365 apps on up to 5 PCs or Macs, 5 tablets, and 5 smartphones simultaneously.
Have the existing user open a web browser on their new device and sign in to portal.office.com using their current Microsoft 365 credentials.
Click the 'Install apps' button in the upper right corner of the Microsoft 365 portal to download and activate the software on the new device.
Purchase Additional Nonprofit Licenses
If you need to add brand new users because you have more than 10 staff members, you must purchase additional licenses at the discounted nonprofit rate.
Looking for a Cost-Effective Solution for Your Nonprofit? Try WPS Office
If purchasing additional Microsoft 365 licenses exceeds your nonprofit organization's budget, WPS Office offers a free, lightweight, and powerful alternative. It features a familiar interface and excellent compatibility, allowing your team to work without expensive recurring subscriptions.
- 1. Download the installer: Visit the official WPS Office website and click the Free Download button.
- 2. Install on your device: Run the downloaded installer and follow the quick on-screen instructions to set up the software.
- 3. Open your files: Start using WPS Office to open, edit, and save your existing Microsoft documents with zero formatting loss.
Frequently Asked Questions
How many total devices can the 10 donated licenses cover?
Since each of the 10 users can install the apps on 5 PCs/Macs, 5 tablets, and 5 smartphones, the 10 donated licenses can technically cover up to 150 devices combined, as long as they belong to those 10 specific users.
Can I share one user license among multiple employees?
No. Microsoft 365 licenses are assigned on a per-user basis. Sharing login credentials among multiple staff members to bypass the 10-user limit is a violation of Microsoft's licensing terms.
Are the 10 Microsoft 365 Business Premium licenses permanently free?
The donation remains free as long as your organization maintains its verified nonprofit status and meets Microsoft's utilization requirements (such as actively using the assigned licenses).
How do I check how many device installations a user currently has?
The user can log in to portal.office.com, click on their profile picture, select 'View account', and then go to 'Office apps' or 'Apps & devices' to see and manage their active installations.
