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How to Increase the 50 GB Microsoft 365 Archive Mailbox Limit
Question details
The user needs to expand their archive mailbox capacity beyond the standard 50 GB allocation.
- Product
- Microsoft 365 Business Standard
- Device & OS
- not provided
- Scenario
- Organizations or users are reaching their default 50 GB mailbox storage capacity and require additional space for archived emails.
- Observed behavior
- The user wants to increase the archive mailbox limit to accommodate more data without losing existing emails.
Ensure you have global administrator or billing administrator privileges in the Microsoft 365 admin center before attempting to purchase add-ons or upgrade subscriptions.
Purchase Exchange Online Archiving or Upgrade Subscription
Increase your archive limit by purchasing the Exchange Online Archiving add-on or upgrading to a plan like Microsoft 365 Business Premium.
Each Exchange Online Archiving subscriber initially receives 100 GB of archive storage. By purchasing this add-on or upgrading to a higher tier, you significantly boost your capacity.
For organizations needing even more space, an auto-expanding archiving feature can be enabled to automatically add storage up to 1.5 TB as the 100 GB limit is approached.
Navigate to the Microsoft 365 admin center and log in with your administrator credentials.
Go to the 'Billing' section in the left-hand menu, then select 'Purchase services'.
Search for 'Exchange Online Archiving' to buy the add-on, or explore available plan upgrades such as Microsoft 365 Business Premium.
Once purchased, navigate to 'Users' > 'Active users' and assign the new Exchange Online Archiving license to the respective accounts.
Manage Documents Efficiently with WPS Office
While upgrading your Microsoft 365 subscription resolves email storage limits, you can streamline your everyday productivity with WPS Office. It is a free, lightweight, and user-friendly alternative for all your document, spreadsheet, and presentation needs, allowing you to work without expensive monthly software fees.
- 1. Download the Installer: Visit the official WPS Office website and download the free installation package for your device.
- 2. Install the Software: Run the installer, follow the on-screen prompts, and select your preferred language settings.
- 3. Open and Edit Files: Launch WPS Office to instantly open, edit, and save your existing Microsoft Office files without formatting issues.
Frequently Asked Questions
What is the default archive mailbox limit for Microsoft 365 Business Standard?
The default archive mailbox storage limit included with the Microsoft 365 Business Standard subscription is 50 GB per user.
How much storage does the Exchange Online Archiving add-on provide?
The add-on initially provides 100 GB of archive storage per subscriber. If the auto-expanding archiving feature is enabled and supported, this capacity can automatically increase up to 1.5 TB.
Does auto-expanding archiving happen automatically?
No. While the storage expansion itself happens dynamically as you approach the 100 GB limit, an administrator must first manually enable the auto-expanding archiving feature for the organization or specific users.
