License & Subscription Issues

How to List Users Assigned to a Specific Microsoft 365 Subscription ID

Emma Brown Sep 27, 2026 868 views

Question details

Administrators need to extract an exact list of users assigned to a specific subscription ID to manage upcoming expirations.

How to List Users Assigned to a Specific Microsoft 365 Subscription ID

Product: Microsoft 365
Device & OS: not provided
Scenario: Managing Microsoft 365 user licenses and assessing the impact of expiring subscriptions.
Observed behavior: Administrators require a method to filter and identify which specific users are tied to a particular subscription ID that is nearing expiration.

Before you start

Ensure you have global administrator or billing administrator privileges in your Microsoft 365 tenant before attempting to view or export subscription details.

Solution 1Recommended

View Assigned Users in Microsoft 365 Admin Center

Use the built-in Microsoft 365 Admin Center to easily view and export user license assignments associated with specific subscriptions.

Log in to Admin Center

Navigate to admin.microsoft.com and log in with your administrator credentials.

Access Licenses

In the left-hand navigation menu, expand the 'Billing' section and click on 'Licenses'.

Select the Subscription

Click on the specific subscription or product name you want to investigate to view the active list of assigned users.

Export the User List

Click the 'Export users' button at the top of the list to download a CSV file containing all user details for that specific subscription.

View Assigned Users in Microsoft 365 Admin Center

Solution 2

Use PowerShell to Retrieve Users by Subscription ID

Utilize Microsoft Graph PowerShell to run custom scripts for filtering users by specific subscription IDs or license SKUs.

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Frequently Asked Questions

Can I export the list of assigned users to an Excel spreadsheet?

Yes, in the Microsoft 365 Admin Center under Billing > Licenses, you can select a subscription and click 'Export users' to generate a CSV file. This file can be easily opened and formatted in Microsoft Excel or WPS Spreadsheet.

Why would I use PowerShell instead of the Microsoft 365 Admin Center?

PowerShell is particularly useful for large enterprise organizations where administrators need to run automated bulk reports, filter by precise Subscription IDs that may not be easily visible in the GUI, or cross-reference multiple expiration dates efficiently.

What happens to a user's data when their assigned subscription expires?

When a Microsoft 365 subscription expires, the user's data typically enters a 30-day grace period where data is still accessible. Afterward, it becomes disabled and is eventually deleted. Identifying these users beforehand allows you to reassign them to an active subscription to prevent any data loss.

Login & Account Issues