How to Reassign or Remove Power Automate Per-User Licenses
Question details
Microsoft 365 administrators need to remove a Power Automate license from an outgoing employee and assign it to a new user.
- Product
- Microsoft 365
- Device & OS
- not provided
- Scenario
- Managing software licenses during employee onboarding and offboarding to ensure continuous workflow productivity.
- Observed behavior
- Administrators want to seamlessly transfer a Power Automate per-user license between accounts without purchasing redundant subscriptions.
Ensure you are logged in with an account that has Microsoft 365 Global Administrator or User Administrator privileges.
Manage Licenses via the Microsoft 365 Admin Center
Use the Microsoft 365 Admin Center to unassign the Power Automate license from the previous user and assign it directly to the new user's account.
By reassigning existing licenses, organizations can optimize their software spending. The entire process can be completed from the centralized admin center.
Open the Microsoft 365 admin center. In the left navigation pane, expand 'Users' and select 'Active users'.
Select the name of the current license holder. In the flyout pane, click on the 'Licenses and apps' tab, clear the checkbox next to the Power Automate license, and select 'Save changes'.
Return to the Active users list and select the new user. Open their 'Licenses and apps' tab, check the box next to the Power Automate license, and click 'Save changes'.
Looking for a Cost-Effective Office Suite?
Managing complex, expensive per-user subscription licenses for Microsoft 365 can be a hassle. Consider WPS Office as a free, lightweight, and highly compatible alternative for your team's document processing needs.
- 1. Download and Install: Visit the official WPS Office website to download the free installation package for your operating system.
- 2. Open Your Documents: Launch WPS Office and directly open your existing .docx, .xlsx, or .pptx files without any formatting loss.
- 3. Start Creating: Use the all-in-one suite to seamlessly create, edit, and share documents with your team.
Frequently Asked Questions
Can I reassign a Power Automate license using PowerShell?
Yes, administrators can use the Microsoft Graph PowerShell module or Azure Active Directory PowerShell to assign or remove licenses in bulk, which is useful for large organizations.
What happens to the automated flows when a user's license is removed?
When a license is removed, the flows owned by that user will continue to run for a short grace period. Eventually, they will be suspended unless you reassign the flow ownership to another active licensed user.
Why is the Power Automate license not showing up in my Admin Center?
If the license isn't visible under the Licenses and apps tab, ensure your organization has successfully purchased Power Automate per-user licenses and that your admin account has the necessary billing permissions.
Does removing a license delete the user's Microsoft 365 account?
No. Removing a Power Automate license only revokes their access to premium Power Automate features. The user's account and access to other assigned services, like Exchange or SharePoint, remain unaffected.
