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Microsoft 365 Business Premium DLP Licensing Guide and Features
Question details
The user needs to understand the Data Loss Prevention (DLP) and compliance capabilities included with Microsoft 365 Business Premium.
- Product
- Microsoft 365 Business Premium
- Device & OS
- not provided
- Scenario
- Evaluating organizational data protection policies and determining if the current licensing covers the necessary compliance requirements.
- Observed behavior
- Assessing whether the core DLP features in Business Premium meet business needs or if additional compliance add-ons or E5 licenses are required.
Ensure you have global administrator or compliance administrator privileges in the Microsoft 365 admin center to access, view, and configure Data Loss Prevention policies.
Configure Core DLP Features in Business Premium
Utilize the built-in Data Loss Prevention and information protection capabilities included in your current subscription.
Microsoft 365 Business Premium provides foundational data protection tailored for small to medium-sized organizations. This includes basic DLP policies for Exchange, SharePoint, and OneDrive, as well as sensitivity labels and message encryption.
Log into the Microsoft Purview compliance portal using your administrator credentials.
Navigate to 'Data loss prevention' > 'Policies' in the left-hand menu, and click 'Create policy' to apply basic protection templates for your emails and files.
Go to 'Information protection' > 'Labels' to create and publish sensitivity labels that users can apply to encrypt and restrict access to sensitive documents.
Assess Requirements for Advanced Compliance Licensing
Determine if your organization requires advanced compliance features that necessitate upgrading to Microsoft 365 E5 or purchasing specific add-ons.
Try WPS Office for Cost-Effective Business Productivity
While Microsoft 365 offers complex compliance features at a premium, WPS Office provides a free, lightweight, and highly compatible alternative for everyday business document creation. If you need powerful document processing without the overhead of enterprise subscriptions, WPS Office is an excellent choice.
- 1. Download the Installer: Visit the official WPS Office website and download the free installer for your operating system.
- 2. Install WPS Office: Run the setup file and follow the on-screen instructions to complete the fast installation process.
- 3. Open Your Documents: Launch WPS Office and instantly open your existing Microsoft 365 documents with full formatting retention.
Frequently Asked Questions
Does Microsoft 365 Business Premium include Endpoint DLP?
Business Premium primarily focuses on core DLP for Exchange Online, SharePoint, and OneDrive. Advanced Endpoint DLP, which monitors data transfer on local Windows and macOS devices, generally requires Microsoft 365 E5 or a specific compliance add-on license.
Can I use sensitivity labels with a Business Premium license?
Yes, Microsoft 365 Business Premium includes basic information protection. You can create, publish, and manually apply sensitivity labels and encryption to your organization's documents and emails.
What happens if my organization exceeds 300 users on Business Premium?
Microsoft 365 Business Premium has a hard limit of 300 user licenses per tenant. If your organization exceeds this number, you must transition to an Enterprise plan, such as Microsoft 365 E3 or E5, to license the additional users.
Do I need an E5 license for automated data governance?
Yes. While Business Premium handles manual data protection and basic retention, advanced data governance features like auto-applying retention labels based on sensitive info types or trainable classifiers require Microsoft 365 E5 or an advanced compliance add-on.
