License & Subscription Issues

Microsoft 365 F1 License Limits for Power Apps and SharePoint

Natalie Taylor Sep 25, 2026 870 views

Question details

Understand whether users with Microsoft 365 F1 licenses can view SharePoint-connected Power Apps content, use app buttons, and update list data.

Microsoft 365 F1 License Limits for Power Apps and SharePoint

Product: Microsoft Power Apps
Device & OS: not provided
Scenario: Deploying a SharePoint-connected Power App to users with Microsoft 365 F1 licenses.
Observed behavior: Clarification is needed on whether the F1 license covers data viewing, interacting with app controls, and updating SharePoint lists using standard connectors.

Before you start

Ensure you have Microsoft 365 administrator privileges and Site Owner permissions for the associated SharePoint site to verify license assignments and adjust list permissions.

Solution 1Recommended

Configure App Access and SharePoint Permissions for F1 Users

To ensure F1 users can successfully interact with your SharePoint-connected Power App, you must configure standard connectors and grant direct list permissions.

Microsoft 365 F1 licenses include limited use rights for Power Apps, provided the app is integrated with Microsoft 365 and relies exclusively on standard connectors. If your app connects to SharePoint, F1 users can view content and update list data as long as they have the appropriate permissions on the backend SharePoint list.

Verify standard connectors

Open your app in Power Apps Studio and verify that it only uses standard connectors (like SharePoint or Office 365 Users). Premium or custom connectors are not supported under the F1 license and will prompt users to upgrade.

Share the Power App

Navigate to the Power Apps maker portal, select your app, click 'Share', and add the specific F1 users or their Microsoft Entra security group as 'Users' (not Co-owners).

Grant SharePoint List permissions

Go to the backend SharePoint list connected to your app. Click the 'Settings' gear, select 'List settings', and go to 'Permissions for this list'. Grant the F1 users or their security group at least 'Contribute' or 'Edit' access so they can update data via the app buttons.

Test with an F1 user account

Before broad deployment, log in using a test account assigned an F1 license to confirm they can open the app, view data, and submit updates without encountering licensing or permission errors.

Configure App Access and SharePoint Permissions for F1 Users

License Upgrade Requirements: If your app requires Dataverse, premium connectors, or custom components, F1 users will need a standalone Power Apps Premium (per user) license to access it.

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Frequently Asked Questions

Can Microsoft 365 F1 users use premium Power Apps connectors?

No. The Microsoft 365 F1 license only includes use rights for standard connectors (such as SharePoint and Outlook). Connecting to premium services like SQL Server or Dataverse requires additional standalone Power Apps licensing.

Why are F1 users getting a 'permission denied' error when updating the app?

Power Apps run under the context of the user. Even if they have access to the app, F1 users must be granted direct 'Edit' or 'Contribute' permissions on the underlying SharePoint list to add or modify data.

Is Microsoft Dataverse included in the F1 license?

Microsoft 365 F1 licenses do not include access to Microsoft Dataverse (formerly Common Data Service). F1 users accessing apps built on Dataverse require a Power Apps per-user or per-app plan.

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