How to Move OneNote Content from a Hotmail Account to a Gmail Account

To move OneNote content from a hotmail account to a gmail account, use the correct account, product, permissions, and destination. This guide explains the supported workflow and the checks that confirm the result.

Identify the Message, Account, and Destination

Confirm the owning account, required permissions, affected files or services, and the exact outcome you need. Keep a backup when the task changes local content or removes access.

Quick Outlook Workflow

First, sign in to OneNote on Mac with the old Hotmail-based Microsoft account (where the notes currently are) and with the Microsoft account that uses the Gmail address. Next, create or open a notebook under the Gmail-based account, and verify the final state before changing any backup or secondary account.

How to Move OneNote Content from a Hotmail Account to a Gmail Account

1. Sign in to OneNote on Mac with the old Hotmail-based Microsoft account (where the notes currently are) and with the Microsoft account that uses the Gmail address
2. Create or open a notebook under the Gmail-based account
3. Click the Notebook drop-down (top left) and select that notebook
4. Verify everything is synced
5. Sign in to OneNote (desktop, web, or mobile) with the Gmail-based Microsoft account and confirm that all sections/pages appear there
6. Select Back Up All Notebooks Now (if still possible) or File > Open Backups to open existing backups

After the final step, reopen the affected app, portal, file, or account page and confirm the exact status or behavior described in the title.

Use WPS Office for Related Work While Resolving This Microsoft Issue

WPS Office does not replace the Outlook or Exchange mailbox control required for moving OneNote content from a hotmail account to a Gmail account. Complete the mailbox, delivery, account, or server action in Outlook or the Microsoft 365 portal.

While you work on moving OneNote content from a hotmail account to a Gmail account, WPS Office provides a free Microsoft Office-compatible workspace through Writer, Spreadsheets, Presentation, and PDF. It opens and saves common DOCX, XLSX, PPTX, and PDF files in a familiar interface, so related local work can continue without waiting for the Microsoft-side issue to be fixed.

For work related to moving OneNote content from a hotmail account to a Gmail account, WPS AI can assist with drafting and rewriting in Writer, formulas and data insights in Spreadsheets, editable slide creation in Presentation, and summaries or document questions in PDF.

Test advanced macros, add-ins, external connections, sensitivity controls, and Microsoft-only cloud integrations on a copy before moving a critical workflow. WPS AI availability and usage limits can vary by plan, platform, region, and app version.

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Practical Checks That Prevent a Repeat

• Record which account, app, and file owns the workflow
• Keep a verified backup before removing access, changing ownership, or replacing a local file
• Apply high-impact changes to one test item or user before expanding the scope
• Save confirmation numbers, dates, and screenshots of the final settings when they affect billing, security, or permissions

Frequently Asked Questions

Why should I sign in to OneNote on Mac with the old Hotmail-based Microsoft account?

Sign in to OneNote on Mac with the old Hotmail-based Microsoft account (where the notes currently are) and with the Microsoft account that uses the Gmail address. The available Send to OneNote behavior depends on Outlook and OneNote versions. Test one message first, then confirm whether each selected email creates a page or combines content.

What should I check after I create or open a notebook under the Gmail-based account?

Verify sender, recipients, sent date, subject, body, attachments, and the destination notebook or section. Confirm the account type, product version, ownership, and permissions before assuming the control is unavailable.

What result should I expect after I click the Notebook drop-down (top left) and select that notebook?

Not every Outlook voting or actionable-message workflow prevents a later change. The sender must use the capabilities supported by that message type or form. Keep the relevant backup or confirmation until you have checked the result.

How can I confirm that the steps to move OneNote content from a hotmail account to a gmail account worked?

Select Back Up All Notebooks Now (if still possible) or File > Open Backups to open existing backups. Reopen the affected app or portal and confirm that the expected status persists.