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Will Users Have Microsoft Project Access After a 30-Day Trial Ends?
Question details
The organization needs to clarify if users without a paid license will maintain read access to shared projects once their 30-day Microsoft Project trial expires.
- Product
- Microsoft Project
- Device & OS
- not provided
- Scenario
- Users are currently viewing a shared project through a 30-day trial, while only one employee possesses a full Project license.
- Observed behavior
- The organization needs to understand the exact permissions and access limitations for trial users once the 30-day evaluation period is over.
Verify whether your organization is running Project Online or Project for the web, as the post-trial licensing and read-only access rules differ significantly between the two platforms.
Manage Post-Trial Access for Project Online
Understand the specific licensing requirements for viewing and editing in Project Online after a trial.
For Project Online, users generally need an appropriate license to interact with project data. Once the 30-day trial expires, trial users will lose both view and edit permissions unless a new paid license is assigned to their account.
Log into the Microsoft 365 Admin Center, navigate to Billing, and select Licenses to view your active subscriptions and expired Project trials.
To allow team members to view or update tasks without purchasing a full premium Project manager license, purchase and assign them a Project Essentials license.
Utilize Unlicensed Viewing in Project for the web
Learn how unlicensed team members can continue to view projects in Project for the web.
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Frequently Asked Questions
Can users edit tasks after the 30-day Microsoft Project trial ends?
No, once the trial period expires, users cannot edit or update tasks unless they are assigned a valid paid license, regardless of whether you are using Project Online or Project for the web.
What is the cheapest way to grant view access in Project Online?
For Project Online, you will need to purchase and assign at least a Project Essentials license for users to be able to view or update tasks after their 30-day trial expires.
Does Project for the web offer a free viewer?
Yes, unlicensed team members can view projects and tasks in Project for the web without a dedicated Project license, as long as they have a standard Microsoft 365 subscription and the project is shared with them.
