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How to Access Microsoft Forms During a Microsoft 365 Tenant Migration
Question details
The user needs to know if they can still access Microsoft Forms shared from a source Microsoft 365 tenant after user accounts are mapped to a new target tenant.
- Product
- Microsoft 365
- Device & OS
- not provided
- Scenario
- Microsoft 365 tenant-to-tenant migration
- Observed behavior
- Assessing whether access to previously shared forms will be maintained or permanently lost post-migration.
Consult your IT administrator to review the official Microsoft tenant-to-tenant migration plan and ensure you export or back up critical form responses to Excel before the source tenant is decommissioned.
Verify Migration Plan and Source Tenant Status
Determine if the source tenant will remain active, as Microsoft Forms are not inherently migrated in standard tenant-to-tenant automated processes.
Only services explicitly listed as supported in the Microsoft 365 tenant-to-tenant migration documentation are automatically migrated. Microsoft Forms are often left behind unless specifically addressed in a custom migration strategy.
Your continued access to these forms relies entirely on whether the source tenant is kept active or deleted after users are moved to the target tenant.
Review the official Microsoft 365 migration documentation to confirm which services are supported for your specific tenant-to-tenant migration path.
If the source tenant is not being deleted immediately, continue accessing the shared forms via their original collaboration or sharing links.
Reach out to your IT department or tenant administrators to confirm the decommissioning timeline of the source tenant to avoid unexpected data loss.
Manually Back Up Form Data to Excel
To prevent data loss when a source tenant is scheduled for deletion, manually export your Microsoft Forms responses.
Manage Exported Microsoft Forms Data with WPS Office
During a tenant migration, you may need to export Microsoft Forms data to Excel to prevent data loss. WPS Office is a powerful, free alternative to Microsoft Office that perfectly handles .xlsx files, making it easy to view, analyze, and store your exported responses offline.
- 1. Download and Install: Get WPS Office for free from the official website and install it on your device.
- 2. Open Exported Data: Launch WPS Spreadsheets and open the Excel file downloaded from Microsoft Forms.
- 3. Analyze and Save: View, edit, and analyze your form responses, then save them securely to your local drive.
Frequently Asked Questions
Does Microsoft automatically migrate Forms during a tenant-to-tenant migration?
No, Microsoft Forms are typically not included in automated tenant-to-tenant migrations. You must manually recreate them as templates or export the data to Excel before the source tenant is deleted.
What happens to my shared forms if the source tenant is deleted?
Once the source tenant is deleted, all Microsoft Forms associated with it, including any shared collaboration links, will become permanently inaccessible and the data will be lost.
Can external users still access a form after a tenant migration?
If the source tenant remains active and the form has not been deleted, external collaborators can still access it. However, if the tenant is decommissioned, all access is immediately revoked.
How can I save a copy of my Microsoft Form structure for the new tenant?
You can duplicate the form by generating a 'Share as template' link from the source tenant. Open that link while logged into the new target tenant, and choose to duplicate it to save a copy of the form structure.
