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How to Move Microsoft 365 User Data to the UK with Multi-Geo
Question details
The organization needs to understand the licensing and configuration requirements for moving specific users' data to the United Kingdom using Microsoft 365 Multi-Geo capabilities for compliance purposes.
- Product
- Microsoft 365
- Device & OS
- not provided
- Scenario
- Complying with data residency requirements by storing 10 out of 50 Indian E5 users' data in a UK satellite geography while maintaining a single tenant.
- Observed behavior
- The organization needs to set up a UK satellite geography, verify 5% minimum license compliance, and migrate Exchange, Teams, and OneDrive data to the UK.
Confirm with Microsoft or your Cloud Solution Provider (CSP) that your tenant has the Multi-Geo Capability add-on enabled and that you meet the 5% minimum license requirement before attempting to configure satellite geographies.
Configure UK Satellite Geography and Move User Data
This solution explains how to allocate data locations for your licensed users and initiate the migration of their Exchange, Teams, and OneDrive data to the United Kingdom.
Your Microsoft 365 E5 licenses are fully eligible for this feature. Since you have 50 users and are licensing 10, you easily meet the 5% minimum requirement (which would be at least 3 users).
Once Microsoft has enabled the Multi-Geo feature for your tenant, you can configure the specific data locations for your targeted users.
Using the Microsoft 365 Admin Center or Azure AD PowerShell, configure the UK satellite geography and set the Preferred Data Location (PDL) for each of the 10 selected users to the United Kingdom.
Allow Exchange Online mailboxes and Microsoft Teams chat data to migrate automatically according to Microsoft's standard service process based on the updated PDL.
Manually trigger the administrator-initiated move for the users' OneDrive sites, as OneDrive data does not migrate automatically when a user's PDL is updated.
Choose WPS Office for Cost-Effective Document Management
While Microsoft 365 offers advanced enterprise compliance features like Multi-Geo, it often comes with complex licensing and high costs. If you need a lightweight, free, and highly compatible office suite for your daily document processing, WPS Office is a perfect alternative. It provides seamless compatibility with Microsoft formats and a familiar interface without the heavy administrative overhead.
- 1. Download WPS Office: Visit the official WPS website and download the free installation package for your operating system.
- 2. Install the Suite: Run the installer and follow the quick on-screen instructions to complete the setup process.
- 3. Open Microsoft Formats: Directly open your existing .docx, .xlsx, and .pptx files in WPS Office without losing any formatting or data.
Frequently Asked Questions
Is Microsoft 365 E5 eligible for the Multi-Geo capability add-on?
Yes, Microsoft 365 E5 is an eligible base license for the Multi-Geo Capability add-on. You simply need to ensure you meet the minimum requirement of assigning the add-on to at least 5% of your total tenant users.
Do OneDrive sites automatically migrate to the new geography when the PDL is changed?
No, unlike Exchange Online and Microsoft Teams chat data, OneDrive sites do not migrate automatically. Administrators must manually initiate the cross-geo move for OneDrive sites after updating the user's Preferred Data Location.
What is the minimum license requirement for Microsoft 365 Multi-Geo?
To use Microsoft 365 Multi-Geo, you must assign the add-on licenses to a minimum of 5% of your total Microsoft 365 users. For a 50-user tenant, purchasing licenses for 10 users easily exceeds this requirement.
Where can I purchase the Microsoft 365 Multi-Geo add-on?
The Multi-Geo Capability add-on can be purchased directly from Microsoft or through your Cloud Solution Provider (CSP), depending on how your organization's licensing agreements are currently structured.
