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How to Recover Deleted Microsoft Lists Data from SharePoint
Question details
The user needs to recover data deleted from a Microsoft List connected to Teams, but the SharePoint Recycle Bin is restoring incomplete or duplicated items.
- Product
- Microsoft Lists / SharePoint
- Device & OS
- not provided
- Scenario
- Attempting to restore deleted list items from a SharePoint site linked to Microsoft Teams.
- Observed behavior
- Deleted items are missing, or the Recycle Bin restores duplicate copies of a single item instead of the actual deleted records.
Ensure you have the necessary site member or owner permissions for the SharePoint team site connected to your Microsoft Teams channel before attempting to access the Recycle Bin.
Restore Items via the SharePoint Recycle Bin
Use the built-in SharePoint Recycle Bin connected to your Teams channel to recover standard deleted list items.
Open the SharePoint team site that is associated with your Microsoft Teams channel where the list was hosted.
Navigate to the left-hand sidebar menu and click on 'Recycle bin'.
Locate the deleted Microsoft Lists items in the list and check the boxes next to the items you wish to recover.
Click the 'Restore' button at the top of the page to return the items to their original list.
Escalate to Microsoft 365 Admin for Backend Recovery
If the Recycle Bin fails to restore items correctly, such as restoring dozens of duplicates of a single item, backend intervention is required.
Use WPS Office for Reliable Data Tracking and Spreadsheet Management
If you are tired of complex list synchronization issues between Teams and SharePoint, WPS Office offers a free, lightweight alternative. You can easily manage, track, and back up your tabular data using WPS Spreadsheet, which provides high compatibility with Microsoft Excel formats and avoids complex cloud-sync glitches.
- 1. Download and Install: Download WPS Office Free from the official website and install it on your computer.
- 2. Export SharePoint Data: Export your existing SharePoint Lists to a CSV or Excel format as a secure backup.
- 3. Open with WPS Spreadsheet: Open the exported file seamlessly in WPS Spreadsheet to track and manage your data locally.
Frequently Asked Questions
Why are my restored Microsoft Lists items duplicating in SharePoint?
This is a known synchronization glitch between Microsoft Teams and SharePoint where the Recycle Bin misinterprets the data, restoring multiple copies of a single item instead of the distinct deleted entries. You will need a Microsoft 365 Administrator to open a support ticket for a backend recovery.
Can I use Version History to recover deleted Microsoft List items?
No. Version History is primarily used to restore previous states of an existing item. If the item itself has been completely deleted from the list, Version History is unavailable, and you must use the SharePoint Recycle Bin.
How can I prevent data loss in Microsoft Lists?
To safeguard against complex recovery issues, you can periodically duplicate important Microsoft Lists along with their contents, or export the list data to an Excel spreadsheet as a secure offline backup.
How long do deleted items stay in the SharePoint Recycle Bin?
Deleted items typically remain in the SharePoint first-stage Recycle Bin for 93 days before being permanently deleted, provided the site's storage quota is not exceeded.
