Adobe Send and Track vs. Document Cloud Outlook Add-ins
Question details
The user needs to compare the Adobe Send and Track add-in and the Adobe Document Cloud add-in for Microsoft Outlook to choose the right tool based on storage limits, file size restrictions, and features.
- Product
- Microsoft Outlook
- Device & OS
- not provided
- Scenario
- Choosing the appropriate Adobe integration for managing, sharing, and tracking PDF files directly within Microsoft Outlook 2016 or Microsoft 365.
- Observed behavior
- Understanding the exact capabilities, limits, and ideal use cases for Adobe Send and Track versus the Adobe Document Cloud add-in in Microsoft Outlook.
Check your current Adobe Acrobat subscription status and log into your Adobe account online to verify your available Document Cloud storage capacity.
Use Adobe Send & Track for Large File Sharing
Best for users whose primary goal is sharing massive PDFs without bouncing emails due to standard attachment limits.
Adobe Send & Track primarily focuses on bypassing email file-size limitations by uploading files to Adobe Document Cloud and generating a shareable link. Your file handling capabilities will depend on your specific quota limitations.
Log into your Adobe Document Cloud account via your web browser to check your storage. Free accounts handle up to 2 GB, while paid Acrobat subscriptions support up to 100 GB.
When drafting a new message in Outlook, click the 'Adobe Send & Track' button in the Message ribbon to attach large files as secure cloud links instead of traditional email attachments.
Use the Adobe Document Cloud Add-in for Advanced Integrations
Best for users who need deep integration with Microsoft 365 services, contact access, and document e-signing.
Simplify PDF and Document Management with WPS Office
Instead of juggling complex third-party add-ins and multiple subscriptions for Office and Adobe, switch to WPS Office. It provides a lightweight, all-in-one suite with seamless Microsoft Office compatibility and built-in, powerful PDF editing and sharing tools.
- 1. Download and install: Visit the official WPS Office website to download the free suite and install it on your device.
- 2. Open and edit PDFs directly: Launch WPS Office and open your PDF files directly to edit text, add signatures, or manage pages without requiring a separate Adobe application.
- 3. Share via built-in tools: Use the built-in 'Share' button in the top right corner of the WPS interface to easily generate secure links for your documents and PDFs.
Frequently Asked Questions
Do I need a paid Adobe subscription to use Send and Track in Outlook?
You can use a basic version of Adobe Send & Track with a free Adobe account, which provides up to 2 GB of Document Cloud storage. A paid subscription is required to unlock the higher 100 GB limit.
Does the Adobe Document Cloud add-in bypass Outlook's attachment size limit?
Yes, similar to Send & Track, the newer Document Cloud add-in creates a cloud link for recipients to download the file, bypassing Outlook's strict attachment limits, provided you are within your cloud storage quota.
Can I use both Adobe add-ins in Outlook 2016 at the same time?
While it is technically possible to have both installed in Outlook 2016 or Microsoft 365, it is recommended to choose the one that best fits your workflow to prevent redundancy and clutter in your Outlook ribbon.
What should I do if my PDFs exceed the 100 GB storage quota?
If you regularly exceed the maximum file quotas and storage limits provided by Document Cloud, consider utilizing Adobe Sign. It processes document routing differently and avoids standard file-size limitations for signatures.
