Fix Spelling and Grammar Grayed Out in Word 2021 for Mac
Question details
The user is unable to use the spelling, grammar, and thesaurus features in Microsoft Word because the options are grayed out and disabled.
- Product
- Microsoft Word 2021 for Mac
- Device & OS
- macOS
- Scenario
- Attempting to check document spelling and grammar but finding the tools inaccessible and grayed out in the menu.
- Observed behavior
- When navigating to Tools > Spelling and Grammar, the options are completely grayed out, and the standard checking window fails to operate correctly.
Before proceeding with a full reinstallation, ensure that your document is not protected or locked for editing, and verify that a specific language is assigned to your selected text.
Verify Basic Language and Dictionary Settings
A simple check to ensure standard language configurations are not disabling the spell check.
Select 'Tools' from the top Mac menu bar and choose 'Spelling and Grammar'. If the option is partially available, look for an 'Options' button at the bottom of the window.
Click the 'Options' button and ensure that a default dictionary is selected and that the 'Check spelling as you type' box is checked.
Perform a Clean Reinstall and License Reset
The most effective method for resolving deep-rooted application configuration bugs or corrupted Microsoft licensing data.
Try WPS Office for Seamless Mac Word Processing
If Microsoft Word continues to suffer from licensing errors and grayed-out features, WPS Office offers a robust, free alternative with a highly reliable built-in spell checker that works flawlessly on macOS.
- 1. Download and Install: Download WPS Office for Mac from the official website and move it to your Applications folder.
- 2. Open Your Document: Launch WPS Writer and open your existing .docx files directly with full formatting retained.
- 3. Use the Spell Checker: Navigate to the Review tab to instantly access fully functional spell check and grammar tools.
Frequently Asked Questions
Why is my spell check grayed out in Word for Mac?
This typically happens due to a corrupted Microsoft Office installation, damaged licensing data, document protection settings, or incorrect language attribution within the text itself.
How do I reset my Microsoft Office license on a Mac?
You need to download the official Microsoft License Removal Tool, run the package to clear out old or corrupted license files, and then sign back into Office to reactivate your software.
Does document protection disable the spelling and grammar check?
Yes, if a document is restricted for editing, protected, or opened in Read-Only mode, the spelling and grammar tools will be disabled and appear grayed out.
Can incorrect language settings disable the grammar checker?
Yes, if the text block is accidentally set to 'Do not check spelling or grammar' in the Language settings menu, Word will ignore the text and the corresponding tools may appear inactive.
