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How to Automatically BCC Yourself on Sent Emails in Outlook
Question details
The user wants to configure Outlook to automatically send a copy of every outgoing email to their own mailbox.
- Product
- Classic Outlook for Windows
- Device & OS
- Windows
- Scenario
- Creating an automatic rule to retain a duplicate of sent messages in a specific folder, such as the Inbox.
- Observed behavior
- By default, sent emails are only stored in the Sent Items folder, requiring manual configuration to automatically BCC or move a copy to the Inbox.
Verify that you are using Classic Outlook for Windows, as New Outlook and Outlook on the web do not currently support this specific client-side rule.
Create an Outgoing Message Rule in Classic Outlook
Set up a client-side rule via the Rules & Alerts manager to automatically move a copy of every sent email into your Inbox or a designated folder.
This method utilizes the built-in Rules Wizard in Classic Outlook for Windows to duplicate outgoing messages. Because this is a client-side rule, the Outlook desktop application must be open and running for the rule to process your sent emails properly.
Launch Classic Outlook for Windows. Click on the 'File' tab in the top-left corner of the ribbon, and select 'Manage Rules & Alerts'.
In the Email Rules tab, click the 'New Rule...' button to open the Rules Wizard dialog box.
Under the 'Start from a blank rule' section, select 'Apply rule on messages I send', and then click 'Next'.
Leave all condition checkboxes unchecked to ensure the rule applies to every outgoing email. Click 'Next', and when Outlook warns you that this rule will apply to every message you send, click 'Yes' to confirm.
Check the box next to 'move a copy to the specified folder'. In the Step 2 pane at the bottom, click the underlined word 'specified'. Choose your Inbox or another designated folder, click 'OK', and then click 'Finish' to save the rule.
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Frequently Asked Questions
Why can't I set up this auto-BCC rule in New Outlook?
Microsoft has not yet implemented full support for client-side outgoing message rules in New Outlook and Outlook on the web. To use this specific feature, you must revert to Classic Outlook for Windows.
Will the BCC rule work if my Outlook app is closed?
No. Because this rule relies on a client-side action (moving a copy to a specified folder), Classic Outlook must be open and running on your computer for the rule to execute when you send an email.
Can I automatically BCC another person instead of moving a copy to my folder?
Yes. In the Rules Wizard, instead of selecting 'move a copy to the specified folder', you can choose 'Cc the message to people or public group' and specify the email address of the person you want to automatically copy.
