Office Settings & Configuration

How to Create an Outlook Email Signature with a Logo

Elise Williams Oct 12, 2026 868 views

Question details

The user wants to set up a professional email signature in Outlook that incorporates a company logo and automatically applies to newly composed messages.

Product: Microsoft Outlook
Device & OS: not provided
Scenario: Setting up a custom company signature for professional email communication.
Observed behavior: A customized signature with an embedded logo is automatically appended to the bottom of all new emails and replies.

Before you start

Ensure that your company logo is saved on your computer in a standard image format (like PNG or JPG) and resized appropriately (around 300 pixels wide) before inserting it into your signature.

Solution 1Recommended

Add a Logo to Your Email Signature in Outlook for Windows

Configure your default email signature with an embedded image using the desktop Outlook application.

This method is for users who have the Microsoft Outlook desktop client installed on their Windows PC.

Access Signature Options

Open Outlook, click on the 'File' menu, select 'Options', and then navigate to the 'Mail' tab. Click the 'Signatures...' button.

Create a New Signature

Under the 'Select signature to edit' section, click 'New', type a recognizable name for your signature, and click 'OK'.

Insert the Logo

In the 'Edit signature' text box, type your desired signature text. To insert the image, click the image icon (picture of a monitor and a picture) located on the formatting toolbar, locate your logo file on your computer, and click 'Insert'.

Set Default Signature Options

In the upper-right corner under 'Choose default signature', select the email account you want to associate with the signature. Then, choose your new signature from the dropdown menus for both 'New messages' and 'Replies/forwards'. Click 'OK' to save.

Signature Applied: Your new signature with the logo will now automatically appear at the bottom whenever you open a new message window.

Solution 2

Create an Email Signature with a Logo in Outlook on the Web

Set up your image-based signature directly through your web browser using Outlook.com.

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Frequently Asked Questions

Why does my logo appear as an attachment instead of an inline image in Outlook?

This usually happens if your email formatting is set to Plain Text. To ensure your logo displays correctly inside the email body, switch the email format to HTML. In the message window, go to the 'Format Text' tab and select 'HTML'.

What is the best image size for a logo in an Outlook email signature?

For optimal display, it is recommended to resize your logo to a width of 300 to 400 pixels before inserting it into Outlook. Using very large, high-resolution images can disrupt the layout of the email and unnecessarily increase the overall email size.

Can I add a clickable website hyperlink to the logo in my Outlook signature?

Yes. While editing your signature in the Outlook settings, click on the inserted logo image to select it. Then, click the hyperlink icon (a globe with a chain link) on the formatting toolbar and paste your website URL into the address field.

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