How to Find and Change Local OneNote File Storage Locations
Question details
The user wants to know where OneNote notebooks are stored locally, whether the cache location can be modified, and the differences between various OneNote versions.
- Product
- Microsoft OneNote
- Device & OS
- Windows
- Scenario
- Managing local storage, backup directories, and cache locations for OneNote notebooks to free up space or redirect data.
- Observed behavior
- Users need to locate cache files and change their storage directories, but find that options vary significantly depending on whether they use OneNote Desktop or OneNote for Windows 10.
Before modifying cache or backup locations, ensure all your current OneNote notebooks are fully synchronized to OneDrive or SharePoint to prevent accidental data loss.
Change Backup and Cache Locations in OneNote Desktop
Use this method if you are running the desktop version of OneNote (formerly OneNote 2016) and need to redirect where local cache and backup files are saved.
Unlike the Windows 10 app version, the full desktop version of OneNote allows you to customize exactly where your files are backed up and cached on your local drive.
Open the OneNote desktop application. Click on 'File' in the top-left corner of the ribbon, then select 'Options' at the bottom of the menu.
In the OneNote Options dialog box, click on 'Save & Backup' from the left-hand sidebar menu.
Under the 'Save' section, select either 'Backup Folder' or 'Cache file location' from the list, then click the 'Modify' button. Browse to your preferred local folder on your computer and click 'Select'.
Managing Storage in OneNote for Windows 10
Understand the limitations of the OneNote for Windows 10 application regarding local cache management.
Switch to WPS Office for a Hassle-Free Experience
If managing local cache files, application versions, and background syncing in Microsoft Office feels overwhelming, try WPS Office. It offers a lightweight, all-in-one suite with seamless built-in cloud storage and excellent format compatibility.
- 1. Download the Installer: Visit the official WPS Office website and click the Free Download button.
- 2. Install WPS Office: Run the downloaded installer file and follow the simple on-screen instructions.
- 3. Sign In and Sync: Launch WPS Office, sign in to your account, and instantly enjoy seamless cloud synchronization without manually managing cache folders.
Frequently Asked Questions
Can I open OneNote local cache files directly?
No, OneNote cache files cannot be opened or read directly. They are system files used internally by the application to manage offline edits and improve loading speeds.
Why should I use OneNote Desktop instead of OneNote for Windows 10?
If you want to ensure that your cache files and backups are saved in a specific local directory (like a secondary hard drive), you should use the OneNote Desktop application. OneNote for Windows 10 does not allow you to change the cache location.
Does changing the backup folder move my original OneNote notebook?
No. Changing the backup folder in OneNote Options only alters where the automatic backup copies are saved. Your actual notebook remains in its primary location, which is typically your OneDrive or SharePoint account.
