Office Settings & Configuration

How to Find the PasteFormat Command in Word Keyboard Customization

Muhammad Talha Oct 1, 2026 869 views

Question details

The user needs to locate the PasteFormat command in the customize keyboard settings to reassign a shortcut, as it is no longer visible under its previous category after a software update.

How to Find the PasteFormat Command in Word Keyboard Customization

Product: Microsoft Word
Device & OS: not provided
Scenario: Customizing keyboard shortcuts for pasting text formatting.
Observed behavior: The PasteFormat command cannot be found under the Blog Post Tab category in the Customize Keyboard dialog box.

Before you start

Ensure you have a blank document open so that you can access the main File or Options menu where the customization settings are located.

Solution 1Recommended

Locate PasteFormat in the All Commands Category

Specific categories like 'Blog Post Tab' do not list every available function. Using the 'All Commands' category ensures you can find and assign a shortcut to any hidden or relocated command.

Software updates often reorganize where specific commands are located within customized categories. To bypass this, you can access the master list of all internal commands.

Open Word Options

Navigate to 'File' and select 'Options' at the bottom of the left-hand menu to open the Word Options dialog box.

Access Keyboard Customization

Click on 'Customize Ribbon' in the left pane, then look for the 'Keyboard shortcuts' label at the bottom and click the 'Customize...' button next to it.

Select All Commands

In the Customize Keyboard window, scroll down to the very bottom of the 'Categories' list on the left and select 'All Commands'.

Find PasteFormat

Click inside the 'Commands' list on the right. Scroll down alphabetically (or quickly type 'PasteFormat') to locate and select the 'PasteFormat' command.

Assign the Shortcut

Click into the 'Press new shortcut key' field, press your preferred key combination (such as Ctrl+Shift+V), and click the 'Assign' button to save your changes.

Locate PasteFormat in the All Commands Category

Complete Command List Access: The 'All Commands' view contains every single command available in the software, making it the most reliable place to look when a specific function seems missing.

Formatting Shortcuts Made Easy

Easily Copy and Paste Formatting with WPS Office

If navigating complex settings in Microsoft Word becomes frustrating after updates, try WPS Office. It provides an intuitive interface, 100% format compatibility with Microsoft Word, and straightforward keyboard customization for tasks like copying and pasting formats.

1. Open Options in WPS Writer: Launch WPS Writer, click the 'Menu' button in the top left corner, and select 'Options'.
2. Navigate to Customize Settings: Select 'Customize Ribbon' from the left panel, then click 'Customize' next to 'Keyboard shortcuts'.
3. Assign the Format Shortcut: Choose 'All Commands', find 'PasteFormat', input your preferred shortcut, and click 'Assign'.

Lightweight, fast, and completely free to useFully compatible with Microsoft Word formats (.docx, .doc)Familiar ribbon interface with zero learning curveBuilt-in Format Painter with native Ctrl+Shift+C / Ctrl+Shift+V support

Frequently Asked Questions

What is the default shortcut for pasting formatting?

In most standard word processors, you can copy formatting using Ctrl+Shift+C and paste that formatting to a new selection using Ctrl+Shift+V.

Why did my keyboard shortcuts disappear after an update?

Software updates can sometimes overwrite custom user configurations or move commands to different ribbon categories. Reassigning them via the Customize Keyboard menu will restore your preferences.

How do I reset all keyboard shortcuts to their default settings?

Open the Customize Keyboard dialog box (File > Options > Customize Ribbon > Customize Keyboard), and simply click the 'Reset All' button located at the bottom of the window to restore the factory default shortcuts.

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