Office Compatibility Issues

How to Fix PowerPoint Changing Custom Fonts to Calibri in Microsoft Teams

WPS Editor Oct 9, 2026 869 views

Question details

The user needs to prevent custom company fonts from automatically reverting to Calibri when sharing a presentation in Microsoft Teams.

Product: Microsoft PowerPoint and Teams
Device & OS: not provided
Scenario: Presenting a PowerPoint file containing custom fonts (such as Graphik) during a Microsoft Teams meeting.
Observed behavior: The presentation displays correctly in the local PowerPoint app but changes custom fonts to Calibri when shared in Teams, causing shifts in text weight, size, and overall slide layout.

Before you start

Ensure that your custom fonts are properly installed on your local computer and check that both your PowerPoint and Microsoft Teams applications are updated to the latest versions.

Solution 1Recommended

Embed Custom Fonts in Your Presentation File

Embedding the custom font directly into your PowerPoint file ensures that the typography travels with the presentation, preventing Microsoft Teams from substituting it with a default font.

By default, PowerPoint links to the fonts installed on your computer. When you present via PowerPoint Live in Teams, it uses cloud rendering. If the cloud server doesn't have your company font, it defaults to Calibri. Embedding fonts solves this by packaging the font data inside the file.

Open Save Options

In PowerPoint, click on the 'File' tab in the top-left corner, select 'Options' at the bottom of the menu, and then click on 'Save' in the left sidebar of the Options dialog.

Enable Font Embedding

Scroll down to the 'Preserve fidelity when sharing this presentation' section and check the box next to 'Embed fonts in the file'.

Select Embedding Method

Choose 'Embed all characters (best for editing by other people)' to ensure the font renders fully during the presentation, then click 'OK' and save your document.

Font Licensing Restrictions: Some custom fonts have licensing restrictions (TrueType or OpenType) that prevent them from being embedded. If you receive an error when saving, you may need to use an alternative presentation method.

Solution 2

Share Your Local Window Instead of PowerPoint Live

Sharing your screen or window relies on your local computer's rendering engine and installed fonts, bypassing the cloud-rendering limitations of PowerPoint Live.

Solution 3

Export the Presentation to PDF

If your presentation does not rely on animations or media, exporting it to a PDF format will lock all visual elements, including custom fonts, into place.

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Frequently Asked Questions

Why does PowerPoint Live in Teams change my custom fonts?

PowerPoint Live relies on cloud rendering. If your specific custom or company font is not installed on Microsoft's cloud servers, Teams cannot render it and will substitute it with a web-safe default font like Calibri.

Does the number of attendees in a Teams meeting affect font rendering?

No. The attendee count has no impact on how fonts and formatting are rendered. The issue stems entirely from how the presentation is shared (cloud vs. local) and whether the custom fonts are embedded.

Can I install custom fonts directly into Microsoft Teams?

No, Microsoft Teams does not have a feature to accept custom font installations. To display them, you must embed the fonts in the original PowerPoint file or use standard screen sharing to leverage your computer's locally installed fonts.

How do I know if my custom font is allowed to be embedded?

When you try to save a file with embedded fonts in PowerPoint, the software checks the font's licensing. If the font creator has restricted embedding, PowerPoint will display a warning prompt detailing which specific fonts could not be embedded due to licensing restrictions.

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