How to Pin Frequently Used Fonts in Word and Excel
Question details
The user wants to keep preferred fonts easily accessible by pinning them to the top of the font list or by setting them as the default font in Office applications.
- Product
- Microsoft Word, Microsoft Excel, Microsoft 365
- Device & OS
- Windows
- Scenario
- Formatting documents and spreadsheets where specific fonts are used frequently and need to be accessed without scrolling through the entire font list.
- Observed behavior
- Users want to avoid scrolling through the long font list every time they need their favorite typography, aiming for a quicker way to select preferred fonts.
Ensure your Microsoft 365 apps are updated to the latest version to access the modern font picker feature, which supports font pinning capabilities.
Pin Fonts Using the Modern Font Picker in Microsoft 365
Pin entire font families or individual styles to the top of your font list for quick access during document editing.
Microsoft 365 introduces a modern font picker that allows users to pin their favorite fonts. Once pinned, these fonts remain in a dedicated section at the very top of the font list across your Office applications.
Open your Word document or Excel spreadsheet and navigate to the 'Home' tab on the top ribbon. Click the drop-down arrow next to the Font name box.
Scroll through the font list to find the font family or specific font style you use frequently.
Hover your mouse cursor over the desired font. Click the 'Pin' icon that appears on the right side of the font name. The font will now be securely displayed in the 'Pinned Fonts' section at the top of the menu.
Set a Default Font in Word for Windows
Change the default font so every new document automatically uses your preferred typography, saving you from manually selecting it every time.
Create a Custom Paragraph Style
Save a specific font and formatting combination as a Quick Style to apply it with a single click anywhere in your document.
Easily Manage Your Fonts and Formats in WPS Office
WPS Office provides an intuitive and highly compatible interface for managing your document fonts. You can quickly set default fonts, access recently used typography, and save custom styles effortlessly within a lightweight and free suite.
- 1. Open Font Settings: Open WPS Writer and create a new blank document. Press 'Ctrl+D' or click the Settings icon in the Font group on the Home tab.
- 2. Choose Your Preferences: Select your desired default font, font style, and size from the provided lists.
- 3. Apply as Default: Click the 'Default' button in the bottom-left corner of the window.
- 4. Confirm Settings: When prompted, confirm that you want to apply this change to the normal template so all new documents use this font.
Frequently Asked Questions
Why don't I see the pin icon next to my fonts in Word?
The font pinning feature is part of the modern font picker, which is currently available primarily to Microsoft 365 subscribers on the latest update. If you are using older standalone versions like Office 2019 or 2016, you will need to rely on the 'Recently Used Fonts' section or set a default font instead.
Can I unpin a font if I no longer use it frequently?
Yes. To unpin a font, simply open the font picker drop-down, locate the specific font in the 'Pinned Fonts' section at the top of the list, and click the solid pin icon next to it to remove it from your pinned list.
Does setting a default font in Word affect my existing documents?
No. Setting a default font using the 'All documents based on the Normal template' option only applies to newly created blank documents. Your existing documents will retain their original formatting and font settings.
How do I clear the recently used fonts list in Excel?
The recently used fonts list updates automatically as you select new fonts during your workflow. There is no built-in button to clear it instantly, but selecting different fonts will naturally push older entries off the recent list.
