How to Reduce Excessive Spacing in New OneNote Navigation Lists
Question details
The user wants to reduce the larger spacing in the section and page navigation lists to see more items without scrolling.
- Product
- Microsoft OneNote
- Device & OS
- not provided
- Scenario
- Navigating notes using a mouse and keyboard on the desktop application.
- Observed behavior
- Recent Microsoft 365 versions of OneNote feature increased spacing in navigation areas, which improves touch usability but reduces the number of visible pages on standard monitors.
Ensure your Microsoft 365 subscription is active and that your application is connected to the internet to properly check for the latest feature updates.
Update OneNote and Check for Density Settings
Because UI changes are pushed via Microsoft updates, keeping OneNote updated is the best way to receive new layout configurations or density toggles.
Microsoft occasionally releases UI updates based on user feedback. While the touch-optimized layout is currently default, checking for the latest updates ensures you receive any new 'Navigation Panes' or 'Display Density' settings as soon as they become available.
Launch OneNote desktop and click on 'File' in the top-left corner, then select 'Account'.
Click the 'Update Options' button next to Office Updates, and choose 'Update Now'. Let Microsoft 365 download and apply any available updates.
Once updated, restart OneNote, click the 'View' tab on the ribbon, and look for any new icons related to 'Display Density' or 'Navigation Layout'.
Use OneNote for Web as a Layout Alternative
The web version of OneNote often features a slightly different interface layout which might be more manageable for viewing lists.
Submit Interface Feedback to Microsoft
Letting the Microsoft product team know that traditional desktop users need a compact spacing option is the most effective way to request a change.
Try WPS Office for a Clean and Customizable Interface
If you are frustrated by enforced interface changes in Microsoft Office, consider switching to WPS Office. It provides a lightweight, highly customizable workspace designed for maximum productivity with a mouse and keyboard, while maintaining excellent compatibility with your existing Office files.
- 1. Download the Installer: Visit the official WPS Office website and download the free installation file for your operating system.
- 2. Install and Launch: Run the installer and follow the on-screen prompts to set up WPS Office on your device.
- 3. Open Your Office Files: Launch WPS Office and directly open your existing .docx, .xlsx, or .pptx files to enjoy a familiar, easy-to-use interface.
Frequently Asked Questions
Can I use a registry edit to fix the OneNote spacing issue?
Currently, there is no known supported registry key that forces the new OneNote for Microsoft 365 interface back to the older compact spacing. The visual changes are deeply integrated into the new UI framework.
Why did Microsoft increase the spacing in OneNote?
Microsoft increased the padding and spacing between UI elements to improve touch usability for tablet and touchscreen device users, preventing accidental taps on adjacent items.
Will the compact view return in a future OneNote update?
Microsoft frequently adjusts interfaces based on aggregated user feedback. It is entirely possible a display density toggle (similar to Outlook's spacing options) will be introduced, which is why submitting feedback is highly recommended.
