Office Settings & Configuration

How to Stop Aptos Font from Appearing in Word, Excel, and Outlook

Rana Garcia Sep 29, 2026 869 views

Question details

The user wants to prevent the Aptos font from being used in Microsoft Office applications like Word, Excel, and Outlook by overriding it with a preferred default font.

How to Stop Aptos Font from Appearing in Word, Excel, and Outlook

Product: Microsoft Office
Device & OS: not provided
Scenario: Customizing default font preferences across multiple Office applications to replace the newly introduced Aptos font.
Observed behavior: The Aptos font continues to appear in Office documents and Quick Parts even after attempting to change the default font settings in Word and Excel.

Before you start

Decide on your preferred default font (such as Calibri, Arial, or Times New Roman) before proceeding, as you will need to apply it individually within Word, Excel, and Outlook.

Solution 1Recommended

Change Default Font in Microsoft Word and Templates

Set your preferred font as the default in Microsoft Word and apply it to the Normal template to override Aptos for all new documents.

In Word, simply changing the font on the current page does not prevent Aptos from reappearing. You must update the Normal template and any Quick Parts that explicitly use the Aptos font.

Open Font Settings

Open a new Word document and press Ctrl+D (or go to the Home tab and click the small arrow in the bottom right of the Font group) to open the Font dialog box.

Select Preferred Font

Choose your desired font, style, and size from the respective lists.

Set as Default

Click the 'Set As Default' button at the bottom left of the dialog box.

Apply to Normal Template

Select the option 'All documents based on the Normal template' and click OK.

Update Quick Parts

If you use Quick Parts that still show Aptos, insert the Quick Part into the document, highlight it, change the font to your preferred choice, and save it again to overwrite the old entry.

Change Default Font in Microsoft Word and Templates

System Warning: Microsoft does not provide a global setting to completely block Aptos across all Office applications. Do not delete the Aptos font files from your system, as this can cause compatibility or update issues.

Solution 2

Change Default Font in Microsoft Excel

Update the General options in Excel so that all new workbooks use your chosen font instead of Aptos.

Solution 3

Change Default Font in Microsoft Outlook

Modify the Stationery and Fonts settings in Outlook to stop Aptos from being used in your email messages.

Free Microsoft Office alternative

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1. Download and Install: Visit the official WPS website to download the free installation package for your Windows, Mac, or Linux operating system.
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3. Set Default Fonts Easily: Navigate to the Options menu in WPS Writer or Spreadsheets to assign your favorite default font effortlessly across all new documents.

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Frequently Asked Questions

Can I globally block or completely uninstall the Aptos font from Office?

No. Microsoft does not provide a supported global setting to block Aptos across all applications at once. Deleting the font files directly from your operating system is highly discouraged as it may cause Microsoft Office update failures or software compatibility problems.

Why does Aptos still appear in my Word Quick Parts after changing the default font?

Quick Parts often retain the specific font formatting they were originally created with, overriding the Normal template. To fix this, you must insert the Quick Part into a document, manually change its font to your preferred choice, and resave it to overwrite the old entry.

Do I need to restart my Office applications after changing the default font?

Yes. While Word may apply the changes to the next new document immediately, Excel and Outlook generally require you to completely close and restart the application to ensure the new default font is successfully applied to all new workbooks and emails.

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