Office Settings & Configuration

How to Stop Word from Flagging Specific Repeated Words

Huda Qurayshi Oct 1, 2026 869 views

Question details

The user wants to prevent Microsoft Word from showing proofing warnings for intentionally repeated words, such as specific names.

How to Stop Word from Flagging Specific Repeated Words

Product: Microsoft Word
Device & OS: not provided
Scenario: Typing names or phrases that contain intentional repeated words, like 'Mrs. Sai Sai' or 'Doctor Doctor'.
Observed behavior: Word flags the repeated words with a proofing warning, and simply adding the words to the dictionary does not resolve the issue.

Before you start

Ensure you have identified all the specific names or phrases with intentionally repeated words in your document before adjusting your proofing settings.

Solution 1Recommended

Apply 'Do Not Check Spelling or Grammar' to Specific Words

This method allows you to bypass the repeated-word warning for specific text selections without disabling the checker for the entire document.

By applying a specific language setting to the repeated words, you instruct Word to skip proofing for just that phrase.

Select the text

Highlight the specific repeated word or phrase (e.g., 'Sai Sai') in your document that is being incorrectly flagged.

Open Language settings

Navigate to the 'Review' tab on the top ribbon, click on 'Language' in the Language group, and select 'Set Proofing Language'.

Disable proofing for the selection

In the Language dialog box, check the box next to 'Do not check spelling or grammar', then click 'OK'. The warning underline will disappear.

Apply 'Do Not Check Spelling or Grammar' to Specific Words

Style Application: You can also create a custom Character Style with the 'Do not check spelling or grammar' attribute applied, making it easier to apply this formatting to multiple instances in a large document.

Solution 2

Save the Name as a Formatted AutoCorrect Entry

If you frequently type the same repeated-word name, saving it as an AutoCorrect entry with the 'No Proofing' setting applied will save you time in the future.

Manage Spell Check Easily in WPS

Handle Repeated Words Without Hassle in WPS Writer

WPS Writer offers an intuitive interface for managing spell check and proofing exceptions. You can easily ignore repeated words or adjust spell check settings while enjoying seamless compatibility with your existing Microsoft Word documents.

1. Open your document: Launch WPS Writer and open the document containing the flagged repeated words.
2. Right-click the flagged text: Locate the word with the red or green squiggly underline and right-click on it to open the context menu.
3. Select Ignore: Choose 'Ignore All' from the menu to stop WPS Writer from flagging this specific repetition anywhere in your current document.
4. Customize global settings (Optional): To change how WPS Writer handles grammar globally, navigate to 'Menu' > 'Options' > 'Spell Check' and adjust your preferences.

Easily ignore specific repeated words with a single right-click context menu.Highly compatible with Microsoft Word (.docx) formats, retaining all original proofing styles.Free and lightweight word processor with a familiar, user-friendly interface.Advanced global spell check customization to suit your specific writing scenarios.

microsoft office alternative - wps office

Frequently Asked Questions

Why doesn't adding the repeated word to the dictionary fix the error?

The custom dictionary only checks for spelling validity. A repeated word is considered a contextual or grammatical error by the proofing tool, which bypasses the standard spelling dictionary.

Can I disable the repeated word warning for the entire document?

Yes, but it requires disabling grammar or specific proofing checks globally. Go to File > Options > Proofing, and you can either uncheck 'Mark grammar errors as you type' or adjust the specific grammar settings to ignore repeated words. However, this is generally not recommended as it lowers the overall proofing quality.

Will the 'No Proofing' setting carry over if I send the document to someone else?

Yes. The 'Do not check spelling or grammar' setting is applied as a character-level format directly to the text. It is saved within the document itself and will continue to apply when the file is opened by other users.

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