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How to Use a Text-Only Paste Shortcut in OneNote and PowerPoint
Question details
Users want to apply a text-only paste keyboard shortcut in OneNote and PowerPoint, similar to the functionality available in Microsoft Word and Teams.
- Product
- Microsoft OneNote and PowerPoint
- Device & OS
- not provided
- Scenario
- Pasting text from external sources without copying the original formatting into a presentation or notebook.
- Observed behavior
- Word and Teams support a built-in text-only paste shortcut, but the same keyboard shortcut does not work natively in OneNote and PowerPoint.
Ensure your clipboard contains the copied text and verify if your current version of Microsoft Office allows customizing the Quick Access Toolbar.
Use the Built-in Paste Options Sequence
Since a single-step shortcut like Ctrl+Shift+V is not natively supported, use the built-in Paste Options menu sequence as a quick and reliable workaround.
This method relies on sequential keystrokes rather than a simultaneous shortcut. It works universally across modern versions of PowerPoint and OneNote without requiring customized settings.
Press 'Ctrl + V' to paste your copied text into the PowerPoint slide or OneNote page.
Immediately press and release the 'Ctrl' key on your keyboard to open the small Paste Options menu next to your text.
Press the 'T' key on your keyboard to select the 'Keep Text Only' option, which instantly strips the original formatting.
Use the Paste Special Dialog Box
Open the Paste Special dialog box using a keyboard shortcut combination to manually select unformatted text.
Customize the Quick Access Toolbar (PowerPoint)
Add the 'Keep Text Only' command to the Quick Access Toolbar (QAT) to create an automatic Alt-key keyboard shortcut in PowerPoint.
Experience Seamless Formatting with WPS Office
Tired of inconsistent keyboard shortcuts and missing features across different Microsoft applications? WPS Office offers a free, lightweight, and highly compatible alternative to Microsoft Office, ensuring your presentations and documents look perfect with intuitive, unified formatting controls.
- 1. Download WPS Office: Visit the official WPS website and click 'Download WPS Office Free' to download the installer.
- 2. Install the Software: Run the setup file and follow the simple on-screen instructions to install the suite on your device.
- 3. Open Your Files: Launch WPS Presentation or Writer and easily open your existing Office files to enjoy consistent formatting features.
Frequently Asked Questions
Why does the Ctrl+Shift+V shortcut work in Word but not in PowerPoint?
Microsoft Word and Microsoft Teams have natively integrated the Ctrl+Shift+V keyboard shortcut specifically for pasting without formatting. However, PowerPoint and OneNote were built with a different shortcut architecture, relying primarily on the Paste Special dialog or Paste Options menu to strip formatting.
Can I paste text without formatting on a Mac using keyboard shortcuts in PowerPoint?
Yes. On macOS, the keyboard shortcut system is more uniform. You can typically use the combination Command + Option + Shift + V to paste text while automatically matching the destination formatting in Microsoft PowerPoint and OneNote.
Is there a third-party tool to force a universal text-only paste shortcut in Windows?
Yes, many Windows users utilize the free Microsoft PowerToys utility, which includes a 'Paste as Plain Text' module. Once enabled, you can map a universal shortcut (such as Windows Key + Ctrl + V) to force unformatted text pasting across all installed applications, including OneNote and PowerPoint.
