How to Use OneNote for Windows 10 with Outlook Meeting Notes
Question details
The user wants to send Outlook meeting notes directly to the OneNote for Windows 10 application rather than the classic OneNote 2016 desktop version.
- Product
- Microsoft Outlook / OneNote
- Device & OS
- Windows 10
- Scenario
- Routing calendar event details and meeting notes from Microsoft Outlook into OneNote for Windows 10.
- Observed behavior
- The 'Send to OneNote' integration defaults to OneNote 2016 or is entirely missing, requiring configuration adjustments in Outlook's advanced settings.
Ensure that both Microsoft Outlook and the OneNote for Windows 10 application are installed, updated to their latest versions, and signed in with the same Microsoft account.
Configure Outlook to Use OneNote for Windows 10
Modify Outlook's advanced settings to specifically route meeting notes to the Windows 10 version of OneNote instead of the 2016 version.
By default, older versions of Office try to send meeting notes to OneNote 2016. You can force Outlook to prioritize the newer Windows 10 app by toggling a specific checkbox in the Advanced Options menu.
Launch Microsoft Outlook. Click on 'File' in the top-left corner, then select 'Options' at the bottom of the navigation menu.
In the Outlook Options dialog box, click on 'Advanced' in the left-hand pane.
Scroll down to the 'Other' section. Check the box next to 'Use Send to OneNote with OneNote for Windows 10, if available'. Click 'OK' to save your changes.
Open any calendar event or meeting in Outlook. Click the 'Meeting Notes' or 'Send to OneNote' button in the ribbon. The prompt should now launch OneNote for Windows 10.
Re-enable the OneNote Add-in
Use this solution if the 'Send to OneNote' button is completely missing from your Outlook ribbon.
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Frequently Asked Questions
Why is the 'Send to OneNote' button missing in Outlook?
The button may be hidden if the OneNote integration add-in is disabled. You can reactivate it by going to File > Options > Add-ins in Outlook, managing your COM Add-ins, and checking 'OneNote Notes about Outlook Items'.
Can I choose which notebook my Outlook meeting notes are saved to?
Yes. When you click 'Send to OneNote' in an Outlook calendar event, a dialog box will appear allowing you to pick the specific notebook and section where you want the notes to be inserted.
What is the difference between OneNote 2016 and OneNote for Windows 10?
OneNote for Windows 10 is a streamlined, pre-installed UWP app designed for modern Windows environments, while OneNote 2016 is the classic desktop application. Outlook requires specific advanced settings to route notes to the Windows 10 version instead of the legacy desktop version.
